What are the responsibilities and job description for the Administrative Assistant position at Catholic Charities, Diocese of Cleveland?
Responsibilities:
Under direction, ensure that the activities of this position and relevant programs are consistent
with the mission, vision, and values of Catholic Charities, Diocese of Cleveland.
Screen telephone calls and visitors, incoming mail, publications and other correspondence,
and resolve routine inquiries.
Type and proofread correspondence, reports, and other communication; compose and type
own letters of correspondence as directed.
Set up and maintain departmental files and records that may contain confidential information.
Schedule/set up meetings and appointments; may take and transcribe minutes.
Process bills for payment; maintain records of receipts. May assist in preparation of annual
operating budget.
Manage multiple assignments to ensure accurate and timely completion.
Coordinate and administer general business office services and related activities such as mail
and messenger, duplicating, fax equipment, telephone, stationery supplies, etc.
Set up and maintain databases and/or spreadsheets as necessary.
May assist in the preparation and control of records, statistics, and reports regarding
operational areas.
May serve as administrative liaison with others within and outside Catholic Charities regarding
administrative issues related to purchasing and operations.
Utilize word processing equipment and/or PC, photocopier, calculator, FAX, voice mail,
telecommunications device for the deaf and others as necessary in the performance of
assigned duties.
May provide relief for receptionist.
Perform other duties as assigned and directed.
