Office Services Coordinator

Application Deadline

6/26/2026 11:55 PM Pacific

Date Posted

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Number of Openings

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Minimum Skills/Qualifications: Must have a strong initiative and desire to work in a highly collaborative environment. Excellent time management skills, communication skills, and organizational skills. Attention to detail and problem-solving skills. Proficiency in MS Office/Google Suite. Who You Are: A practicing Catholic or a person that can embrace a leadership position within a faith-filled environment. A person with exceptional emotional intelligence. You can recognize your own emotions and regulate them. You can read the emotions of others and respond in a way that honors where the person is to support a positive interaction. A reflective learner. You are self-aware and seek to learn and refine your skillset, so you are eager for feedback. A servant leader. You are a leader that encourages diversity of thought, promotes building a culture of collaboration and trust and fosters leadership in others.

To apply: Please email Ms. Margaret Wyatt, Director of Human Resources, at mwyatt@cathedralcatholic.org, the following: Pre-Application Statement (signed) Cover letter expressing interest in working at Cathedral Catholic High School Updated resume College transcripts Letters of recommendation and contact information for three references

What You Will Do: Assist with scheduling teacher substitutions, including: Lesson plans/attendance paperwork Daily absence report Tracking teacher “sub” shifts Maintaining “tally” excel sheet Tracking faculty attendance Maintain emergency lesson plan file Mail: Organizes outgoing mail and distributes incoming mail Tracks cost of outgoing mail and tracks charges for faculty/staff personal mail Maintains monthly report of mail charges by department Maintains replacement supplies—toner, sealing liquids Maintenance of mail machine – requesting service and tune ups Copies and copy machines: Make copies and Pdf’s as requested Maintain copy machines on campus, including calling for maintenance when needed, and supplies for copy machines Monthly meter reads Supplies: Ordering supplies Maintaining inventory Distributing and tracking supplies Inventory Monthly/Yearly report to CFO Requisitions with invoices to Business Office Office Area: Maintain Office Services area Maintaining machines in this office other than those already listed (i.e.: cutting machines, poster, shredding machine) Recycling Program of used Office Products: Recycling of toner cartridges with Funding Factory Maintaining program with Funding Factory and ordering of free shipping supplies Assist in other areas when needed or have “open time” for additional work: Help Business Office with filing or any other work as needed Fill in as needed for absent administrative assistant staff Fed Ex: Process and track all outgoing FedEx Express requests/items CCHS Stationary: Stock/maintain a supply of CCHS stationery, envelopes, cards. Track usage/cost per department and add to monthly supply tracking. Supervision Coverage: Maintain a calendar of coverage needs regarding daily supervision for break and lunch when scheduled admin are not available. Contact and schedule those in admin for needed coverage. Amazon Account: Listed as administrator of Amazon account. Manage and send invitations for ordering purposes. Place orders. Work with the business office on approvals, filling out requisitions and tracking. Prep/sub-Schedule: Create the sub rotation schedule from the prep schedule for each semester. Order name plates, name badges and business cards as needed. Maintain mailboxes as needed for new teachers, new/old employees and name changes.