Administrative Assistant to the Deans of Academics

Application Deadline

6/26/2026 11:55 PM Pacific

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Exceptional people skills Must have a strong initiative and desire to work in a highly collaborative environment Excellent time management skills, communication skills and organizational skills Attention to detail and problem-solving skills Excellent written and verbal communication skills Ability to work independently Proficiency in Microsoft Office/Google Suite Maintains the highest standards of discretion and confidentiality and brings knowledge and ability in the use of applicable technologies A bachelor’s degree is preferred. Who You Are: A practicing Catholic and experience working in Catholic education is preferred.

To apply: Please email Ms. Margaret Wyatt, Director of Human Resources, at mwyatt@cathedralcatholic.org, the following: Pre-Application Statement (signed) Cover letter expressing interest in working at Cathedral Catholic High School Updated resume College transcripts Letters of recommendation and contact information for three references

What You Will Do: Offer direct support to the Deans of Academics Answer phone calls and monitor the deans’ emails Respond to general questions involving but not limited to general curriculum, course offerings, AP testing, textbooks, etc. Take, transcribe and send Academic Committee minutes (once a month) Provide all secretarial support for the accreditation process and report writing, including creating Google Docs, compiling charts and tables Provide all secretarial support for AP coordinator including reserving facilities, proctors and enrollment numbers: Report AP enrollment numbers and confirm exam order numbers with the AP coordinator Administer all aspects of final make-up exams: Secure room for testing Organize proctors and proctor as necessary Create instruction sheets for teachers to fill out for proctors Gather all exams and notify teachers after students have completed the exams Serve as the back-up person for the school with the College Board and AP Exam Services Track PD/Spiritual Growth forms and submit to the Business Office with requisition for reimbursement Create electronic files and monitor all first day handouts and final exam collection from faculty (send out reminders when not received, etc.) Update field trip and guest speaker forms in electronic format and create access for faculty use Reserve rooms for use with Academic meetings, honor roll distribution, impromptu meetings for department chairs, etc. Send email memos, at the request of the Deans of Academics, to department chairs and teachers Email parents with incoming students’ Challenge Test results and information to choose courses Assist the Principal’s administrative assistant with creating lists of students receiving academic awards at annual spring awards ceremony (to include verifying GPAs, proofing of names, set up for ceremony) Assist the Principal’s administrative assistant with coordination of honor roll certificate distribution (to include compiling and proofing names, creating certificates, creating check-in rosters, ordering snacks). Book hotels/flights for Deans of Academics and chairs when needed Provide support to the Principal’s administrative assistant for graduation set up and proofing of diplomas, etc. Provide support for facilities checkouts for faculty Serve as backup for Administrative Assistant to the Principal by taking minutes for administrative meetings Serve as backup for Office Services in the capacity of coordinating substitute teaching assignments This position will not be scheduled to work during the Month of July.