Administrative Assistant at Spenard Catalyst Cannabis Co.

Position Summary

The Administrative Assistant to the Leadership Team provides direct, hands-on support to company leadership across all areas of the business. This role is dynamic and requires a highly organized, proactive individual who can anticipate needs, execute tasks efficiently, and adapt to shifting priorities.

This position will assist with a wide range of responsibilities—from administrative coordination to operational support—helping ensure the leadership team can focus on driving the business forward.

Key Responsibilities

Leadership & Administrative Support

• Provide direct support to the leadership team on daily tasks and ongoing projects
• Assist with scheduling, calendar coordination, and internal communications
• Draft, format, and organize documents, reports, and presentations
• Act as a reliable point of contact for leadership-related requests and follow-ups

Operational Support

• Execute a variety of tasks as assigned by leadership, often with quick turnaround times
• Deliver products, documents, or supplies between store locations as needed
• Assist in organizing and preparing materials for meetings, trainings, and company initiatives
• Support company-wide projects and ensure timely completion of assigned tasks

Employee Engagement & Product Coordination

• Prepare and distribute employee sample bags on a bi-weekly basis
• Coordinate with procurement or store teams to gather products for samples
• Ensure consistency and organization in sample distribution across all locations

Events & Company Engagement

• Assist in planning and executing company events, vendor days, and internal gatherings
• Support logistics for company parties, meetings, and celebrations (setup, breakdown, coordination)
• Help source supplies, coordinate vendors, and ensure events run smoothly
• Contribute to creating a positive and engaging company culture through well-organized events

Inventory, Supplies & Expense Tracking

• Order and maintain office and store supplies to ensure operational readiness
• Track and organize company expenses, receipts, and purchase records
• Assist with invoice tracking and vendor coordination as needed

Communication & Organization

• Maintain organized systems for files, documents, and shared resources
• Assist in company communications such as newsletters, announcements, and updates
• Ensure clear and timely communication between leadership and store teams

Qualifications

• Previous administrative or executive assistant experience preferred
• Strong organizational and time management skills
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• High level of reliability, discretion, and professionalism
• Strong written and verbal communication skills
• Proficiency in Microsoft Office / Google Workspace
• Self-starter with the ability to work independently and take initiative

Requirements

• Must be 21 years of age or older
• Valid driver’s license and reliable transportation (required for inter-store deliveries)
• Ability to lift and transport items between locations when needed
• Comfortable working in a fast-paced, evolving environment

Work Environment

• Hybrid role involving office work, in-store visits, and local travel between locations
• Fast-paced environment with frequently shifting priorities
• Direct collaboration with leadership and cross-functional teams