Data Manager/Bookkeeper

Caswell County Schools       Job Description: Data Manager/Bookkeeper

JOB TITLE:     Data Manager/Bookkeeper

REPORTS TO:    Principal and/or designee

SALARY:     Based on State and Local Salary Schedule

STATUS:             12 months 

SUMMARY:  

The job Data Manager/Bookkeeper was  established to perform technical-clerical work preparing and maintaining a variety of computer databases pertaining to student attendance and demographic statistics in an assigned school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs which are part of the Student information Management System to develop and maintain records of student attendance, class schedules, grades, demographic statistics, immunizations, etc. and preparing associated reports.  Work also involves general work, such as answering telephones and assisting visitors to the school office.

RESPONSIBILITIES & DUTIES:

• Utilizes the computerized Student Information Management System, a computer-driven system of word processing, spreadsheet and file maintenance programs, to enter, store and/or retrieve information as requested or as otherwise necessary
• Prepares and maintains computer records of daily student attendance from submitted forms; reviews late-arrival forms and reconciles with absences to create “tardy” lists; review check-out forms and reconcile with absences to create “early leave” correspondence to students’ parents to advise of excessive absences, absences, according to established policies
• Prepares attendance reports and reconciles manual and computer reports monthly
• Prepares and maintains database of student enrollment, recording such data as student’s name, address, parents or guardian, sex, race, immunization record, grade of assignment, class schedule, grades, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc; records student suspensions and prepares periodic statistical reports; prepares and maintains daily backup records
• Prepares and maintains records of exceptional students being served by school, including student’s enrollment and personal data
• Performs other related work as required

MINIMUM EDUCATION, EXPERIENCE AND REQUIREMENTS:

• Associate Degree or higher, preferred
• High school diploma or GED with considerable responsible accounting, clerical and secretarial experience, some of which shall have involved the maintenance of school accounts and student records; Preferably supplemented by bookkeeping and accounting courses: Or any equivalent combination of experience and training which provides the required knowledge, skills and abilities

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of computers, networking, and office practices
• High level of accuracy in data entry and management
• Administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records
• Communication skills to communicate with school personnel, students, parents and outside agencies
• Computer skills to install new software and hardware and to troubleshoot software and minor hardware problems
• Manual skills for cleaning and minor repair of equipment
• Ability to perform common arithmetical functions
• Software/word processing skills for data entry, reporting, word processing, desktop publishing, spreadsheets, and PowerSchool program
• Uses discretion to structure tasks to meet expectations and prioritizes to meet deadlines
• Keeps information confidential
• Needs limited supervision and is able to work independently and as a part of a team. Uses initiative in carrying out recurring assignments independently without specific instructions
• Able to make decisions and solve problems with school data and information provided
• Performs skilled financial, bookkeeping, clerical and secretarial tasks in a school office

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to stand, walk, sit, talk and listen.  The employee is occasionally required to use hands to fingers, handle, or feel: reach with hands and arms; and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 15 pounds or more at times.

FUNDING SOURCE:

DISCLAIMER:

The following statements of the job descriptions are intended to describe the general nature and level of work performed by an employee in this category.  The description does not contain an exhaustive list of all responsibilities, duties, skills and other requirements necessary of employees to perform in this position.