Office Coordinator, 26-27, FT

Office Coordinator Job Description 2026-27

About Cascades Academy
Cascades Academy was founded in 2003 with a deep commitment to experiential learning,
academic excellence, and community engagement. The school is a leader in innovative, 21st
century education and will be the first school in Oregon to implement the Mastery Transcript
(sending class of 2027).

Now in its 23rd year, the school has grown to 240 students PreK-12 and has expanded its
campus footprint to include 45 beautiful acres on the scenic Deschutes River. The school is
actively considering its next phase of campus master planning to accommodate future
enrollment growth and strategic initiatives.

Cascades Academy strives to cultivate and maintain a supportive, inclusive community for all
employees and actively promotes access and inclusion. Cascades Academy values
employees who are committed to our mission, are prepared to engage fully in a learning
community, and are excited to bring their authentic selves to work. Cascades Academy’s
culture is highly collaborative and puts what is best for students at the center of the work.
Regularly named one of the Best Nonprofits to Work for in Oregon , our faculty and staff see
each other as teammates and feel motivated to do their best work here.

Position Summary
The Office Coordinator oversees the smooth operation of the school's front desk and performs
general administrative duties in support of the admin team.

• Working hours for the Office Coordinator are 7:30 am–4:00 pm with a half-hour lunch

• This position requires the ability to maintain confidentiality and discretion.
• Additional evening and weekend hours will at times be needed for events throughout

Responsibilities Family & Student Engagement

• Greet visitors and guests, ensuring proper sign-in procedures are followed.
• Be the warm and welcoming face/voice of the school
• Engage with families, students, and staff daily; troubleshoot incidents as they

Square, Skedda, Blackbaud Student Information System, Google Chat, school
social media accounts, admin meetings) to maintain daily situational
awareness

• Communicate with staff and the community as daily school activities unfold.
• Assist the Volunteer Coordinator in facilitating the efforts of volunteer activities

appropriate action or direct personnel toward resolutions. Student Management & Attendance

• Track parent communications regarding student attendance and enter data

• Ensure accurate recording of late arrivals and early departures in SIS
• Follow up promptly on any unexcused absences
• Assist the Registrar with student records, records requests, grade reports, and

• Administrative Duties
• Daily

• Opening/Closing of School
• Prepare coffee for employees and maintain the faculty

administrative team

• Answer phones, transfer calls, and deliver messages promptly.
• Maintain voicemail message for holidays, breaks, and school closures
• Manage traffic flow and noise in the office to maintain a productive

working environment

• Weekly/As needed

• Coordinate weekly admin meetings; collect agenda items,

• Assist with the execution of daily lunch services as requested by

B. General Office & Resource Management Maintain an inventory of office supplies with budget guidance

from the Business Office and the Executive Assistant to the
Head of School

• Maintain office equipment, tools and work areas in the faculty

• Request service and supplies for copiers and kitchen appliances;

• Maintain forms in faculty workroom and admin wing
• Stock general staff kitchen supplies
• Organize and maintain the lost and found area
• Manage the school vehicle check-out materials, including

C. Annual/As-Needed Systems Setup Update phone rosters and phone system at the beginning of the

• Health and Wellness

• Point of contact for student and staff first aid needs
• Administer students' prescription medication
• Stock and order wellness room supplies under the guidance of the Health

• Other Administrative Team Responsibilities

• Support school events such as Admissions Nights, Ed Series, Back to School

• Create content for electronic display boards and entry screens for various

• Order meals for meetings and professional development days
• Assist the Risk Management Coordinator in keeping emergency supply bags

Physical Requirements Requires mobility to traverse campus to accompany and assure the safety of children.

This may include moving between buildings multiple times throughout the workday
and bending, squatting, stooping, and kneeling.

• Ability to occasionally lift up to 30 pounds.
• Must be able to consistently and clearly communicate with children, colleagues, and

families.

Position Details

Title Office Coordinator

Reports to Executive Assistant to the Head of School

Start Date July 2026

Schedule Full-Time

Compensation Dependent on experience.

Benefits Cascades Academy offers the following benefits to all
employees with a .75 or higher position:

• Medical, vision, and dental insurance for the employee
• 403b retirement plan with 4% employer match
• Optional pre-tax flexible spending health and child care

students

Application Instructions
To apply, please complete the application on our website , including your resume, cover letter,
and at least two letters of recommendation. No phone calls, please.

It is the policy of Cascades Academy to provide equal employment opportunity, regardless of
race, color, sex, age, national origin, religion, physical or mental impairment, sexual
orientation, veteran’s status or any other status protected by applicable law. Specifically,
employment opportunities are and shall be open to all qualified applicants solely on the
basis of their experience, aptitudes, abilities and training; advancement is and shall be
based on the individual’s achievement, performance, ability, attitude and potential for
promotion.