What are the responsibilities and job description for the Music Ministry Administrative Assistant position at Cascade United Methodist Church?
The Music Ministry Administrative Assistant provides comprehensive administrative and operational support to the Music Ministry. This individual serves as a key resource for musicians, vocalists, ministry leaders, and congregants by coordinating schedules, managing communications, organizing events and rehearsals, and supporting worship planning efforts. The ideal candidate will possess a strong background in music and a working knowledge of church music ministry, enabling them to effectively support the mission and goals of the ministry.
Key Responsibilities
- Provide administrative support to the Minister of Music, Worship Pastor, and Music Ministry leadership team.
- Coordinate and maintain ministry calendars, rehearsal schedules, performances, worship services, and special events.
- Prepare and distribute music ministry communications, announcements, schedules, and correspondence.
- Assist with worship service planning, music selections, and preparation of worship materials.
- Maintain organized records for choir members, musicians, volunteers, attendance, and ministry activities.
- Coordinate logistics for rehearsals, performances, concerts, special services, and ministry events.
- Serve as a liaison between music ministry leadership, musicians, vocalists, volunteers, and church staff.
- Manage music library resources, sheet music distribution, and ministry documentation.
- Assist with budgeting, purchase requests, invoices, and expense tracking as needed.
- Ensure timely communication regarding schedule changes, rehearsals, and ministry updates.
- Support recruitment, onboarding, and engagement efforts for choir and music ministry participants.
- Perform additional administrative duties as assigned.
Qualifications
Required
- High school diploma or equivalent; associate or bachelor's degree preferred.
- Minimum of 2 years of administrative support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational, communication, and time-management skills.
- Ability to handle multiple priorities while maintaining professionalism and confidentiality.
- Strong attention to detail and follow-through.
Work Location: Hybrid remote in Atlanta, GA 30311