Buyer/Tool Crib Attendant

POSITION SCOPE

The Buyer/Crib Attendant is responsible for managing purchasing activities and tool crib operations to ensure uninterrupted plant performance. This role owns the sourcing, procurement, and replenishment of materials, while maintaining accurate inventory control and efficient distribution of parts and supplies through the tool crib.

The position ensures optimal stock levels, drives cost-effective purchasing decisions, and supports internal customers by providing timely access to the materials required for production and maintenance. Through effective use of QAD and EAM systems, the role maintains data integrity, supplier performance, and inventory accuracy, while contributing to cost savings and continuous improvement initiatives across the operation.

ESSENTIAL DUTIES and RESPONSIBILITIES

Purchasing

• Manage day-to-day purchasing activities to support uninterrupted plant operations.
• Review, validate, and process requisitions; convert approved requisitions into purchase orders in EAM.
• Source suppliers, obtain quotations, and evaluate pricing, quality, and delivery to ensure best value.
• Negotiate pricing, payment terms, and lead times to achieve cost savings and operational efficiency.
• Actively identify cost reduction opportunities and support cost savings initiatives.
• Monitor supplier performance (cost, quality, delivery) and drive corrective actions as needed.
• Conduct periodic supplier reviews and audits, support supplier development efforts.
• Ensure timely placement of stock and non-stock purchase orders based on demand and inventory levels.
• Partner with production, maintenance, and other departments to understand requirements and align purchasing strategy.

Inventory & Tool Crib Management

• Own and maintain the tool crib inventory system within EAM.
• Receive, store, and issue tools, parts, and supplies in a controlled and organized manner.
• Monitor and maintain appropriate inventory levels using EAM and physical verification.
• Initiate replenishment actions to prevent stockouts while minimizing excess inventory.
• Maintain accurate inventory records, including tracking of damaged, worn, or missing items.
• Investigate and report inventory discrepancies, losses, or policy violations promptly.
• Prepare inventory and usage reports to support operational and purchasing decisions.

Systems & Data Integrity

• Utilize EAM, QAD, barcode scanners, and related systems to ensure accurate transaction processing.
• Maintain data integrity across purchasing and inventory systems, including item masters, pricing, and supplier records.
• Ensure timely and accurate entry of receipts, issues, and purchase transactions.

Accounts Payable & Financial Coordination

• Reconcile supplier invoices and packing slips against purchase orders and receipts, in support of AP.
• Enter packing slips into EAM for Accounts Payable processing.
• Resolve invoice discrepancies and respond to supplier inquiries in a timely manner.
• Maintain organized AP/AR documentation and records.

Internal Customer Support

• Serve as the primary point of contact for internal customers regarding purchasing and tool crib needs.
• Provide guidance on part selection, availability, and sourcing options.
• Train and support users on requisition creation and purchasing procedures.
• Ensure responsive service to meet operational demands.

Compliance, Continuous Improvement & Teamwork

• Ensure compliance with company policies, procedures, and safety standards.
• Support and drive continuous improvement in purchasing, inventory control, and tool crib processes.
• Identify and implement process improvements to increase efficiency, reduce costs, and improve service levels.
• Collaborate effectively with cross-functional teams to support plant objectives.
• Model and uphold company core values.

General Responsibilities

• Maintain required work schedule based on business needs.
• Perform other duties as assigned.

JOB SPECIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential and additional duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability also required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential and additional functions.

CERTIFICATION, EDUCATION, and WORK EXPERIENCE:

REQUIRED:

• Excellent oral and written communication skills
• Experience using a computer to perform basic job functions.
• Proficient in Microsoft Office (primarily Microsoft Excel)
• Experience using EAM software or similar ERP preferred.
• A minimum of a high school diploma and two (2) years of related experience.
• Knowledge of basic math, reading, and writing.

PREFERRED:

• High School Diploma preferred.
• Experience using EAM software or similar preferred.

CORE COMPETENCIES:

• Adaptability: ability to adjust to new circumstances, or change; is flexible; handles constructive feed-back, effectively.
• Communications: communicates both verbally and in writing effectively; listens; documents effectively.
• Dependability: ability to work independently and accepts and drives accountability; stays focused; meets work demands; sets personal standards and meets commitments; is reliable, and trustworthy.
• Quality of Work: ability to focus on details and accuracy; looks for improvement in processes or procedures; owns/acts own quality issues; exhibits sound and accurate judgement and makes timely decisions.
• Ownership of Results: Manages work load; seeks additional responsibilities and generates innovative, cost-saving revenue generating ideas; manages priorities and time; plans and is organized; demonstrates enthusiasm and commitment to goals; is a good steward of company resources.
• Team Orientation/Ability to Work with Others: collaborates; cooperates; provides excellent customer service: both internal and external; teamwork.

PHYSICAL AND OTHER REQUIREMENTS:

Please note: Continuously (80%-100%), Frequently (21%-79%), Occasionally (up to 20%)

• Possess good physical stamina and coordination. Specific physical requirements of the position include the ability to continuously and repetitively:

o Sit at a computer for prolonged periods of time.

o Promptly detect and respond to visual and auditory safety instructions, alarms, and signals.

o Wear personal protective equipment on plant floor, for example: safety glasses, gloves, hats, ear plugs, and steel-toed safety shoes.

o Work in a loud manufacturing environment that is not climate controlled (conditions can be hot or cold).

• Frequently and repetitively:

o Walk and stand for prolonged periods of time.

o Lift or carry materials weight up to 20 pounds.

o Able to visually see close, distant, and in color. Able to adjust eye focus to bring an object into sharp focus when needed.

• Occasionally

o Periodically carry or lift materials weighing up to 50lbs.

o Bend, push, pull, twist, kneel, crouch, and reach to perform work.

o Climb, stand, stoop, walk, grasp, repetitive hand motion, to perform work.

o Operate motor vehicles and/or heavy equipment if required.

o Orally communicate to others and receive orally communicated detailed information.

• Recognizes potential exposure to mechanical, chemical, electrical, and explosive hazards.

The physical demands described here are representative of those that must be met by the Associate to successfully perform the essential and additional duties and responsibilities of this position.

DISCLAIMER: The requirements listed above represent the essential knowledge, skill, ability and/or physical demands required. Additional or different requirements may exist in this role. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person