What are the responsibilities and job description for the Office Specialist - CGMS (2990) position at Casa Grande Middle School?
The job of Office Specialist is done for the purpose/s of supporting school site staff by providing general secretarial support, information and/or direction and responding to inquiries from parents, students and staff.
Responsibilities include:
- Adheres to the procedural directions, training, and oversight provided by the Data Specialist as related to student information
- Administers medications and/or first aid to students under the direction of a health care professional
- Answers incoming telephone calls
- Coordinates assigned projects and/or processes (e.g. new staff phones/mail, student discipline, purchase orders, Mayor's Reading Club, etc.)
- Distributes a variety of materials (e.g. mail, checks, supplies, messages, etc.)
- Ensures accuracy of attendance records; monitors students referred for illness, discipline, etc.
- Performs record keeping and clerical functions (e.g. copying, faxing, scheduling, correspondence, work orders, transportation forms, cumulative folders, etc.)
- Prepares documents (e.g. newsletters, flyers, certificates, awards, letters to parents, etc.)
- Processes documents, forms, mailings and materials (e.g. daily attendance, enrollment, instructional material, report data, etc.)
- Procures homework assignments from teachers for absent students
- Provides in-service training to school site staff
- Receives payments from students (e.g. fees, fines, lunch monies, etc.)
- Responds to inquiries of students, staff, other educational institutions and/or the public
- Assists other personnel and performs other duties, as assigned
Experience is desired. Full time during the school year, with Benefits.
Requirements:
- High School diploma or equivalent
- Pre-employment proficiency test
- Criminal justice fingerprint/background clearance
- Ability to read, write and communicate clearly in English
This is an 11-month position.
