What are the responsibilities and job description for the Staff Accountant position at Carter Logistics LLC?
Carter LOGISTEED Express, Inc. | Carter LOGISTEED Logistics, LLC.
Job Description: Staff Accountant
Location: 3940 West 73rd Street, Anderson, IN 46011
Department: Accounting Job Status: Full-Time Reports to: Controller
POSITION SUMMARY
The Staff Accountant supports core accounting operations including general ledger maintenance, month-end closing, account reconciliations, and financial reporting within Microsoft Dynamics 365 (D365). This role works closely with AR/AP, billing, and operations teams to ensure accurate and timely financial data across freight and logistics transactions and supports the Corporate Controller in maintaining a strong internal control environment, including J-SOX compliance requirements applicable to the LOGISTEED Group.
ESSENTIAL DUTIES and RESPONSIBILITIES:
- Prepare and post journal entries in Microsoft D365 in support of monthly, quarterly, and annual close processes
- Perform account reconciliations (bank, intercompany, prepaid, accrued liabilities, revenue/cost accruals)
- Assist with freight revenue recognition, including in-transit cutoff analysis using ELD/load data and load-level cost accruals
- Assist with fixed asset accounting, including tracking of tractors, trailers, and equipment
- Identify and help resolve discrepancies between D365 and operational/dispatch systems
- Support daily treasury functions, including cash positioning, bank transfers, wire/ACH processing, and monitoring of company bank accounts
- Assist with bank reconciliations and cash forecasting to support liquidity and working capital needs
- Maintain and reconcile sub-ledger transaction activity (AR, AP, fixed assets) to the general ledger, researching and resolving variances
- Review and process sub-ledger entries such as invoices, cash receipts, disbursements, and accruals for accuracy and proper coding
- Assist with process documentation, control narratives, and internal control compliance
- Support ad hoc financial analysis and special projects as assigned
QUALIFICATIONS:
- Bachelor’s degree in accounting, Finance, or related field
- 2–4 years of accounting experience exhibiting a working knowledge of GAAP
- Proficiency in Microsoft Excel (VLOOKUP/XLOOKUP, pivot tables); hands-on experience with ERP Systems, Microsoft D365 strongly preferred
- Strong attention to detail and ability to manage high transaction volumes
- Solid organizational and time-management skills, with ability to meet close deadlines
- Effective written and verbal communication skills; comfortable collaborating cross-functionally with operations and billing teams
- Exposure to basic treasury/cash management activities (bank transfers, wire processing, reconciliations) a plus
- Experience reconciling sub-ledger activity (AR/AP/fixed assets) to the general ledger a plus
EXPERIENCE:
- Exposure to freight billing/settlement systems or Transportation Management Systems (TMS)
- Familiarity with carrier cost accrual methodology and revenue cutoff practices
- Experience supporting external audit requests, SOX/J-SOX documentation, or control testing
- Prior involvement in daily cash positioning or treasury workflows within an ERP system
COMPUTER SKILLS:
Proficiency in Microsoft programs such as Word, Excel, and Outlook email required. Knowledge of TMW software is a plus. Must have the ability to learn new programs as necessary.
OTHER REQUIREMENTS:
Solid work history and willingness to successfully function in a team environment.
WORK ENVIRONMENT:
This position is required to work in warehouse environment. While performing the duties of this job, the employee is frequently close to moving material handling equipment. The noise level in the work environment is moderate.
At Carter LOGISTEED Express, Inc. | Carter LOGISTEED Logistics, LLC. we provide a fair and equal employment opportunity for all Team Members and candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Carter LOGISTEED Express, Inc. | Carter LOGISTEED Logistics, LLC. hires and promotes individuals solely based on qualifications for the position to be filled and business needs.