What are the responsibilities and job description for the Program Coordinator - Executive Assistant position at Carroll College?
Description: Carroll College invites applications for a Program Coordinator to support the dynamic and growing Physician Assistant Program. This pivotal role ensures the smooth operation of day-to-day activities while advancing the program’s long-term strategic goals.This role serves as a central point of coordination between program leadership, faculty, and institutional stakeholders, ensuring smooth and efficient collaboration across all administrative functions.The Program Coordinator will be responsible for managing budgets and financial processes, supporting human resources procedures, maintaining accurate records (including student files, faculty documentation, and accreditation materials), overseeing scheduling logistics, assisting with accreditation preparation, and enhancing student services.
Qualifications
In addition, this position will be responsible for supporting the admissions process through communication with prospective students, maintaining applicant databases, and assisting with the planning and recruitment events, open houses, and program information sessions. Through these efforts, the coordinator will contribute meaningfully to the program’s overall excellence, growth, and operational success.This position is ideal for a proactive, detail-oriented professional who thrives in a collaborative academic environment and is passionate about supporting high-quality health sciences education.Qualifications:
The successful candidate will have a Bachelor’s Degree in business, public administration, or related field plus 2 years’ relevant experience.
Experience working in higher education, healthcare education, or a clinical training program preferred.
A combination of education and experience may be considered. Applicants must be currently authorized to work in the United States on a full-time basis without the need for employer sponsorship now or in the future. For this position, Carroll College will not sponsor or take over sponsorship of employment visas classifications.To Apply: For consideration, please submit the following materials electronically to employment@carroll.edu. Applications will be reviewed as submitted and the position will remain open until filled.
Benefits Include:
Carroll represents a beacon of light in the community, welcoming all persons in a cooperative journey toward knowledge and virtue.
To learn more about Carroll College, please visit our web site at www.carroll.edu.
Qualifications
In addition, this position will be responsible for supporting the admissions process through communication with prospective students, maintaining applicant databases, and assisting with the planning and recruitment events, open houses, and program information sessions. Through these efforts, the coordinator will contribute meaningfully to the program’s overall excellence, growth, and operational success.This position is ideal for a proactive, detail-oriented professional who thrives in a collaborative academic environment and is passionate about supporting high-quality health sciences education.Qualifications:
The successful candidate will have a Bachelor’s Degree in business, public administration, or related field plus 2 years’ relevant experience.
Experience working in higher education, healthcare education, or a clinical training program preferred.
A combination of education and experience may be considered. Applicants must be currently authorized to work in the United States on a full-time basis without the need for employer sponsorship now or in the future. For this position, Carroll College will not sponsor or take over sponsorship of employment visas classifications.To Apply: For consideration, please submit the following materials electronically to employment@carroll.edu. Applications will be reviewed as submitted and the position will remain open until filled.
- Cover letter
- Resume
- Completed Carroll College ApplicationSalary is commensurate with experience, education and qualifications.
Benefits Include:
- Employer sponsored Medical insurance, Wellness program and Employee Assistance Program
- Voluntary Dental, Vision, Pet Insurance and more
- 403(b) Retirement Plan with matching contributions from the College
- Employer provided Life and Long-Term disability benefits
- Tuition Remission for employee, and if eligible, for spouse and dependent child(ren)
- Potential Tuition Exchange benefits for dependent child(ren)
- Very generous Holiday, Vacation, Sick and other Leave benefits to include up to 20 days of paid holidays
- Other unique benefits such as tickets to home athletic events, rental of outdoor equipment, access to the campus workout facility, and moreAbout Us: Carroll College is a leading private, liberal arts college in the American West. Carroll’s campus rests on 63 acres at the edge of downtown and historic Helena, the capital city of Montana.
Carroll represents a beacon of light in the community, welcoming all persons in a cooperative journey toward knowledge and virtue.
To learn more about Carroll College, please visit our web site at www.carroll.edu.
