What are the responsibilities and job description for the Administrative Assistant (Full-Time) - Schonsee position at Carrington Group of Companies?
About Us:
Lifestyle Options Retirement Communities provides affordable, supportive senior living with a focus on personalized care and healthy aging. Our purpose-built spaces and quality living experiences create an inclusive environment where residents and staff thrive together. Guided by our core values of care, trust, and respect, we ensure every resident can age with dignity and joy. More than a Home, it’s a Lifestyle.
The Opportunity:
We’re looking for an Administrative Assistant to join our Lifestyle Options – Schonsee team on a full-time basis. In this role, you will perform an array of administrative duties to support the Site Manager and Director of Care.
What you’ll do:
Lifestyle Options Retirement Communities provides affordable, supportive senior living with a focus on personalized care and healthy aging. Our purpose-built spaces and quality living experiences create an inclusive environment where residents and staff thrive together. Guided by our core values of care, trust, and respect, we ensure every resident can age with dignity and joy. More than a Home, it’s a Lifestyle.
The Opportunity:
We’re looking for an Administrative Assistant to join our Lifestyle Options – Schonsee team on a full-time basis. In this role, you will perform an array of administrative duties to support the Site Manager and Director of Care.
What you’ll do:
- Create and manage nursing schedules and enter staffing information into the time‑and‑attendance system.
- Handle departmental payments, paperwork, bank deposits, and resident one‑time charges.
- Support resident admissions and discharges, and manage billing tasks including reviewing reports and distributing payer statements.
- Prepare documents, reports, correspondence, and meeting minutes for the management team.
- Professionally receive and screen calls, emails, and visitors while coordinating meetings related to resident care.
- Monitor and maintain office and medical supply inventory and place orders as needed.
- Support our sister property, Chateau at Schonsee Square with administrative needs including but not limited to: showings, billing, resident relations and more.
- High school diploma and 2–3 years of administrative experience.
- Strong written and verbal English communication skills.
- Proficient with Microsoft Office, including Outlook, Excel, and Word.
- Clear criminal record check completed within three months of hire.
- Strong analytical, problem‑solving, and professional communication skills.
- Post‑secondary education or Unit Clerk experience considered an asset.
- Comprehensive benefits package and a flexible health spending account.
- Company-matched RRSP program.
- Personal time off (PTO) days.
- Clear pathways for advancement and professional development.