What are the responsibilities and job description for the Operations Coordinator - Real Estate Lending position at Caroline Lending LLC?
Caroline Lending LLC is seeking an Operations Coordinator to join our growing team in Houston. This role is ideal for a highly organized, tech-savvy individual who enjoys working in a fast-paced, digital environment where accuracy, problem-solving, and initiative are valued every day.
Caroline Lending is a direct commercial real estate lender originating construction and land development loans in 17 states. We’re not brokers—we’re operators. Every loan, property, and borrower is managed through in-house data systems and digital workflows. Our environment is collaborative, transparent, and powered by technology.
What You’ll Do
- Manage and update in-house data systems (FileMaker Pro, Excel, and proprietary tools).
- Track and document details of active loans, insurance policies, and construction projects.
- Communicate with borrowers, vendors, and internal teams through Outlook and other digital platforms.
- Coordinate and verify documents across multiple parties to ensure accuracy and compliance.
- Assist with expense tracking, project monitoring, and operational reporting.
- Learn new processes quickly and continuously improve them.
What We’re Looking For
- Proficiency with Microsoft Excel, Word, and Outlook (intermediate to advanced level).
- Comfort working in database environments (FileMaker experience a plus).
- Detail-oriented mindset with strong organizational and problem-solving skills.
- Ability to work independently, manage multiple priorities, and meet deadlines.
- Excellent written and verbal communication skills.
- Strong sense of ownership and intellectual curiosity—someone who enjoys figuring things out.
About the Environment
We operate in a bright, open office at Greenway Plaza with a collaborative, results-driven culture. We invest heavily in technology and training, and we value intelligence and initiative over credentials or titles. If you thrive on learning and enjoy making systems run more efficiently, you’ll fit right in here.
Why You’ll Love Working Here
- High-tech tools and a flat, collaborative structure.
- Competitive compensation with room to grow.
- Real responsibility from day one—your work directly impacts our lending operations.
- An energetic, modern environment where people take pride in precision and performance.
Application Note
Local Houston applicants only, please. This is an in-office position located at Greenway Plaza.