What are the responsibilities and job description for the Office Manager/Administrative Assistant position at Carolinas Coastal Construction Group?
Job Summary
We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team. This vital role combines office management with daily contact with customers and suppliers. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, bilingual a plus. You will serve as the point of contact for our office, managing administrative tasks, coordinating schedules. Experience in both residential and commercial construction a plus.
Responsibilities
- Oversee daily office operations, including supply management, equipment maintenance, and facility organization to ensure a seamless work environment.
- Manage multi-line phone systems, answer inquiries promptly, direct calls appropriately, and provide exceptional front desk customer service.
- Coordinate calendar management for staff and executives, scheduling appointments, meetings.
- Handle data entry tasks using spreadsheets and productivity software such as Microsoft Office (Word, Excel) to maintain accurate records and reports. Word, Excel and PDF experience a must.
- Oversee product selections with residential customers and produce and submit commercial submittals.
- Assist with clerical duties such as proofreading documents, word processing, maintaining filing systems, and performing general administrative tasks with high accuracy.
- Provide personal assistant support as needed, including travel arrangements or special project coordination. Please note we are a family owned company with additional income producing entities and cross over tasks may be requested.
- Experience with Social Media is an asset.
- Demonstrate technical proficiency in computer literacy, office management software, and familiarity.
- Strong background in clerical work with a focus on customer service and ability to multi task.
- Bilingual abilities are preferred to effectively communicate with diverse clients and team members.
This position is full time, on site with paid holiday, vacation time and both sick and personal days.
Pay: $1,000.00 - $1,200.00 per week
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $1,000 - $1,200