Accounts Payable Specialist (APS)

Summary

The Accounts Payable Specialist handles the end-to-end accounts payable function while actively performing daily processing and reconciliation duties. This role ensures accurate and timely vendor payments, maintains strong internal controls, and drives process efficiency across all company locations. The Accounts Payable Specialist partners closely with accounting, procurement, operations, and branch leadership to ensure invoices, purchase orders, and payments are managed in compliance with company policy and GAAP standards.

Responsibilities include, but are not Limited to:

• Manage the full cycle of accounts payable — from invoice receipt and coding through approval, payment, and reconciliation.
• Verify invoice accuracy, coding, supporting documentation, and approvals in accordance with company policies.
• Enter invoices and payment batches into Sage ERP
• Review and process weekly check runs, ACH payments, and wire transfers.
• Maintain organized digital AP files for audit readiness.
• Research and resolve invoice discrepancies, vendor inquiries, and payment issues promptly.
• Monitor vendor statements, reconcile balances, and ensure timely resolution of outstanding credits on a monthly basis.
• Manage rent and lease payments, ensuring increases and renewals are captured accurately.
• Set up and maintain vendor profiles, W-9s, Certificates of Insurance, and payment terms.
• Prepare and file annual 1099 forms and ensure tax compliance.
• Build and maintain positive vendor relationships while negotiating favorable terms where appropriate.
• Prepare month-end AP accruals, aging reports, and cash requirements projections.
• Support internal and external audits through document preparation and control reviews.
• Monitor compliance with company policies, approval hierarchies, and spending limits.
• Recommend and implement process improvements to streamline AP workflows.
• Supervise and train Accounts Payable staff as assigned.
• Serve as the subject matter expert for AP processes and systems.
• Partner with Accounting and Finance to improve accuracy in expense recognition and forecasting.
• Support company initiatives such as new ERP integrations, vendor transitions, and automation projects.

Job Requirements

• Bachelor’s degree in Accounting, Finance, or related field (preferred).
• Minimum 5 years of progressive Accounts Payable experience, including at least 2 years in a lead capacity.
• Strong working knowledge of AP systems (e.g., MS Business Central, NetSuite, Sage, or similar ERP).
• Proficiency in Excel and reporting tools.
• Exceptional attention to detail, accuracy, and time management.
• Ability to manage multiple priorities in a fast-paced, high-volume environment.
• Strong sense of urgency is a must.
• Strong communication, analytical, and problem-solving skills.

Acknowledgements

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Pay: $20.95 - $28.85 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Have you managed (owned end to end) the full cycle of accounts payable in a prior position?

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 5 years (Required)
• AP systems: 5 years (Required)
• Prepare and file annual 1099 forms and ensure tax compliance: 3 years (Required)
• Sage ERP: 1 year (Required)

Location:

• Miami Lakes, FL 33016 (Preferred)

Work Location: In person

Salary : $21 - $29