Technology Project Assistant - Temporary

Carnegie Museums of Pittsburgh, 4400 Forbes Avenue, Pittsburgh, Pennsylvania, United States of America Req #1616

Friday, July 18, 2025

There's no cultural organization in the world quite like Carnegie Museums. With a legacy of discovery and outreach dating back to 1895, today we are a family of four diverse, dynamic museums; Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum. We're committed to being inclusive, both onsite and online, and to exploring with our audiences the big ideas and issues of our time. Carnegie Museums is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

This Temporary Full-time position is eligible for the Carnegie Museums' many Benefits.

Please scroll to the bottom of this page to see information on the starting pay rate.

The Technology Project Assistant - Temporary is responsible for performing various administrative and communications functions to ensure the successful implementation of Tessitura and related software products.

This is a Temporary Benefits Eligible assignment expected to run from August 1, 2025 through July 31, 2026.

Qualifications

EDUCATION:

• High school diploma required.
• Associate or bachelor’s degree in technology, business administration, arts/cultural management, or similar field preferred.
• Preferred 3 years’ experience in an office environment and/or experience with implementing new technology in a business environment.
  
  

Knowledge, Skills And Abilities

• Requires excellent organizational, interpersonal and communication skills. Must be highly organized, skilled at time management, and be able to set and carry out short-term goals while keeping long-term goals in mind.
• Must have the ability to work professionally and collaboratively with colleagues from diverse backgrounds in a team-oriented environment.
• Must have the initiative to undertake and complete tasks as they arise and make recommendations for improvement.
• Strong writing skills, especially concerning technical topics, are highly preferred. Proficiency with Microsoft Outlook, Excel, SharePoint, Trello, and/or other productivity/project management software is highly preferred.
  
  

Physical Requirements

• Work is primarily sedentary in nature, no special demands are required.
  
  

Prinicpal Accountabilities

• Manages logistics for Tessitura implementation project including: coordinate and manage all logistics for regular meetings, staff training, and implementation tasks; create and organize documentation materials; record invoices and maintain project budget documentation.
• Prepares project meeting materials for internal and external meetings, including agendas, summaries, presentation materials and other relevant documentation. Attends meetings as requested, records meeting minutes, and distributes minutes in an accurate and timely fashion.
• Manages project documentation such as timelines, task lists, and summary reports. Updates project trackers with progress from all team members.
• With input from project leadership, track project-related expenses as needed; process, verify, code and reconcile invoices and purchase card expenses in a timely manner; create follow-up financial and narrative reports as requested.
• Facilitate user acceptance testing workshops; log and track progress on issues arising from testing; facilitate communications between staff and external vendors to resolve issues.
• Organizes end user training sessions through meeting logistics for both in-person and virtual training sessions. Maintains training materials and resources.
• Carries out basic tasks and testing within the software as instructed by project leadership, when required.
• Attends meetings as required and participates in discussions as appropriate. Contributes to the overall team effort by sharing ideas in the decision-making process.
• Accomplishes responsibilities in a timely fashion with appropriate supervision and direction. Meets established deadlines. Asks for clarification when tasks or expectations are not clear.
• Performs other related duties as required.
  
  

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity Employer

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.

• GUIDANCE ON ESSENTIAL FUNCTIONS: The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities. An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job. When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below. Please note that the following guidelines are non-exhaustive. If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function? The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function? If so, the function is more likely to be essential. D. How much time is spent performing the function and how often? Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job? If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential. G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it? If so, it is more likely to be essential.
  
  

Other details

• Job Family Vacation Category I
• Pay Type Hourly
  
  

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