What are the responsibilities and job description for the Executive Assistant position at Carmeuse Lime & Stone?
We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level support to our executive team. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a strategic partner who ensures smooth day-to-day operations and helps drive organizational efficiency.
Key Responsibilities
Calendar & Schedule Management:
- Coordinate and maintain complex calendars
- Schedule meetings, appointments, and events across time zones
- Send reminders and prepare executives for upcoming engagements
Travel & Logistics Coordination:
- Assist with domestic and international commercial travel for executives
- Proactively monitor travel of Executive Committee (ExCo) members visiting North America
- Manage charter flight scheduling and logistics
- Prepare detailed itineraries and manage expense reports
Communication & Correspondence:
- Serve as the primary point of contact between executives and internal/external stakeholders
- Handle confidential information with discretion
Meeting & Event Coordination:
- Coordinate leadership team (Lt) meetings and events
- Support logistics and planning for internal and external engagements
Qualifications
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Ability to prioritize tasks and manage time effectively
- High level of professionalism and confidentiality
- Bachelor’s degree preferred
Preferred Attributes
- Proactive problem-solver with a can-do attitude
- Adaptable and able to thrive in a dynamic environment
- Strong interpersonal skills and emotional intelligence
- Experience supporting C-level executives