Administrative Assistant (Receptionist)

Job Overview

We are seeking a dynamic and organized Administrative Assistant (Receptionist) to join our team! This vital role serves as the first point of contact for visitors and clients, ensuring smooth daily operations within our office environment. The ideal candidate will demonstrate exceptional communication skills, technical proficiency, and a proactive attitude to support various administrative functions. Your energetic approach will help foster a welcoming atmosphere while managing essential office tasks efficiently and accurately.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and warmth, creating a positive first impression.
• Manage multi-line phone systems, directing calls promptly and courteously while providing excellent customer support.
• Handle front desk duties including scheduling appointments, maintaining calendars, and organizing meetings.
• Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and other productivity software.
• Assist with office management tasks such as filing, document proofreading, and managing office supplies inventory.
• Support bookkeeping activities using QuickBooks or similar accounting software to ensure accurate financial records.
• Coordinate with team members on calendar management, email correspondence, and client communication to enhance productivity.

Carlson Testing Inc) is pioneering fully reusable, fully autonomous small launch vehicles to make access to space faster, more affordable, and sustainable. As our team expands, we’re looking for a Receptionist/Administrative Assistant to help keep our office running smoothly and ensure a professional, welcoming environment for visitors, partners, and team members alike.

This is a great opportunity for someone who is organized, proactive, and thrives in a fast-paced, mission-driven environment.

The Role

Greet and assist visitors, clients, and vendors in a professional and friendly manner

Answer and route incoming calls, emails, and general inquiries

Manage scheduling, meeting coordination, and conference room reservations

Support travel arrangements, logistics, and expense reports for team members

Maintain office supplies, equipment, and workspace organization

Assist with document preparation, filing, and internal communications

Support HR and operations with onboarding new employees and managing company records

Coordinate with vendors, building management, and service providers

Contribute to company events, meetings, and general administrative projects

Join us in creating a vibrant workplace where your organizational talents and positive energy make a real difference! We value proactive individuals who thrive on delivering exceptional support while maintaining professionalism across all interactions. This paid position offers an exciting opportunity to develop your administrative skills within a supportive team environment!

Pay: $23.00 - $27.00 per hour

Benefits:

• Dental insurance

Work Location: In person

Salary : $23 - $27