Administrative Assistant (Part-Time)

Large Oregon based construction materials testing laboratory has an immediate opening at our Geotechnical branch office for a friendly part-time Administrative Assistant.

We are seeking an energetic, highly organized, and detail-oriented individual who thrives in a fast-paced environment. The ideal candidate is able to effectively manage multiple priorities, adapt quickly to changing demands, and seamlessly transition between tasks while maintaining accuracy and efficiency. Excellent organizational, communication, and prioritization skills are essential, along with a friendly, professional phone demeanor. We value team players who enjoy collaborating with others and contributing to a positive, casual yet professional office environment.

This part-time job will be 4 hours a day ideally between 8:00am & 12:00pm this can be discussed further during the interview process.

Description/Duties:

• Typing test reports into database or word/excel.
• Perform general office duties which include answering multi-line phones, filing, using a copy machine, fax and email (Microsoft Outlook).
• Accurate data entry and ability to learn new computer database is required.
• The company maintains and shares files electronically within network drives/folders – Understanding electronic filing methodology is key.
• Ensure the office remains organized, well-stocked, and operating efficiently by maintaining office supplies, filing and recordkeeping systems, workspaces, and common areas.

Minimum Qualifications:

• 1-3 years of office experience
• Ability to 10-key and type at least 50 wpm.
• Intermediate MS Office Products; Word, Excel, and Outlook
• Basic understanding and experience with Adobe Acrobat
• Ability to learn an Informix data base program
• Must be dependable/reliable, detail oriented, quick learner and capable of multi-tasking.
• Excellent communication, written, verbal and ‘people skills’ are must as we deal with a large variety and diverse group of clientele (Municipality, Engineers, Architects and Contractors).
• Must be able to work both productively and efficiently with teams in multiple offices.
• Must be self-motivated, self-directed and be able to work independently as well as a team.
• Construction knowledge is a plus but not required as we will train the right person.
• Must possess basic math skills.

Other Requirements:

High school diploma or equivalent required.

Pass a pre-employment drug screening and background check.

We offer competitive compensation based on experience/certification level. Part-time employees receive PTO after 90 days of employment. We are an Equal Opportunity Employer.

Please submit a resume documenting your work history. Your resume should reflect the qualifications requested above to be considered for this position. Please submit resume with cover letter.

Job Type: Part-time

Pay: From $21.00 per hour

Benefits:

• Paid time off

Application Question(s):

• This position requires accuracy when handling schedules, documents, invoices, and other administrative tasks. Describe a time when your attention to detail prevented a mistake or improved a process.
• What interests you about working in a construction-related office environment?
• This position requires managing many different responsibilities at once, including scheduling, client communication, documentation, data entry, and supporting field staff. Describe how you prioritize your workload when multiple people need your help at the same time.

Experience:

• Administrative: 1 year (Required)
• Microsoft Outlook: 1 year (Preferred)
• Microsoft Word: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Ability to Commute:

• Portland, OR 97224 (Required)

Work Location: In person

Salary : $21