What are the responsibilities and job description for the Bookkeeper position at Caring Transitions?
About Us
We are a dynamic small business group operating in two distinct industries. Our real estate division, Trusted Transition Team, focuses on residential properties, both wholesale and retail, throughout the St. Louis metro area. Our second business, Caring Transitions, is a senior relocation and estate services franchise that provides compassionate downsizing, relocation, and online auction services. We are a close-knit team that values accuracy, integrity, and flexibility.Position Overview
We are seeking a detail-oriented and self-motivated Part-Time Bookkeeper to support both of our businesses. This role is ideal for someone who thrives working independently in a remote environment, can manage multiple sets of books, and has experience, or a strong interest, in both real estate and service-based business accounting. The position requires approximately 10–20 hours per week, with flexibility in scheduling, and includes a couple of onsite meetings per month at our local office.Key Responsibilities
Real Estate Division- Maintain accurate books for real estate transactions and operating expenses
- Reconcile 2 accounts on a monthly basis
- Coordinate with team to track earnest money deposits, closings, commissions, and agent disbursements
- Prepare monthly and year-end financial reports
- Coordinate with CPA or external accountant for tax preparation support
Caring Transitions (Service & Online Estate Sales)
- Record revenue and expenses for senior transition services and estate sale projects
- Reconcile PayPal account transactions with estate sale proceeds and disbursements
- Coordinate with team to send client invoices and track accounts receivable, including follow up and collections as needed.
- Manage vendor and contractor payments (accounts payable)
- Prepare monthly and year-end financial reports
- Reconcile 2 accounts on a monthly basis
- Communicate with team about status and update CRM
- Process bi-weekly or semi-monthly payroll through ADP
- Maintain employee records in ADP and ensure accuracy of payroll data
Qualifications
Required- 2 years of bookkeeping experience, preferably supporting multiple business entities
- Proficiency in QuickBooks Online
- Comfort reconciling PayPal and other bank accounts
- Strong attention to detail and commitment to accuracy
- Ability to work independently and manage deadlines with minimal supervision
- Ability to work collaboratively with a team and respond to requests in a timely manner
- Reliable internet connection and a dedicated remote workspace
Preferred
- Experience with ADP payroll platform
- Prior bookkeeping experience in real estate (property management, brokerage, or investment)
- Experience supporting franchise or multi-entity business structures
- Proficient with technology integrations with QuickBooks Online
- Associate's or Bachelor's degree in Accounting, Finance, or a related field
Work Arrangement
- Primarily remote, work from your own home office
- Minimum 2–4 onsite meetings per month at our Chesterfield, MO office for reviews and planning
- Flexible scheduling within normal business hours
- 10–20 hours per week with potential to grow as the business grows
Compensation
Hourly rate commensurate with experience. We are looking for a long-term partner who values relationship, reliability, and shared growth. Compensation details will be discussed during the interview process.