What are the responsibilities and job description for the Corporate Controller position at CareFlite?
Company Description
CareFlite is a 501(c)(3) nonprofit ambulance service sponsored by Baylor Scott & White Health, JPS Health Network, Methodist Health System, Parkland, and Texas Health Resources. CareFlite provides medical transport by helicopter, airplane, and ground ambulance, and non-medical transport via wheelchair van.
Job Description
Position Summary
The Corporate Controller is a senior finance leader responsible for ensuring the accuracy, integrity, and timeliness of the organization’s financial records and reporting. This role requires deep expertise in accounting principles, strong analytical capabilities, and experience in healthcare finance, including an understanding of revenue cycle operations. The Controller applies sound judgment and clear communication to translate financial data into meaningful insights for leadership.
Key responsibilities include overseeing account reconciliations, maintaining the general ledger, providing payroll oversight, managing month‑end close processes, and preparing internal and external financial statements. The Controller plays a critical role in overseeing day‑to‑day financial operations and supporting informed decision‑making across the organization.
Working closely with the Chief Financial Officer, the Management Team, the Finance Committee, and the Board, the Corporate Controller provides financial analysis, reporting, and operational support that strengthens financial stewardship and advance the organization’s strategic objectives.
Essential Duties/Responsibilities
Financial Leadership & Strategy
Hours of work
Primarily Monday through Friday, standard business hours.
Flexibility is required during the month-end close, budgeting cycles, audits, and reporting deadlines.
Overtime expectations
Periodic overtime may be required to meet operational and regulatory deadlines.
Work Environment
Primarily office-based, professional work environment.
May include hybrid or remote work arrangements depending on organizational policy.
Travel Requirements
Minimal travel anticipated.
Occasional local or regional travel may be required for audits, meetings, or training.
On-Call Responsibilities
Not routinely on call; however, availability may be required for critical financial matters or reporting deadlines.
Special Conditions Or Requirements
Physical Demands
Knowledge and Experience Required:
Education & Credentials
All your information will be kept confidential according to EEO guidelines.
The statements contained in this position description reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all the work requirements that may be inherent in the position.
CareFlite is a 501(c)(3) nonprofit ambulance service sponsored by Baylor Scott & White Health, JPS Health Network, Methodist Health System, Parkland, and Texas Health Resources. CareFlite provides medical transport by helicopter, airplane, and ground ambulance, and non-medical transport via wheelchair van.
Job Description
Position Summary
The Corporate Controller is a senior finance leader responsible for ensuring the accuracy, integrity, and timeliness of the organization’s financial records and reporting. This role requires deep expertise in accounting principles, strong analytical capabilities, and experience in healthcare finance, including an understanding of revenue cycle operations. The Controller applies sound judgment and clear communication to translate financial data into meaningful insights for leadership.
Key responsibilities include overseeing account reconciliations, maintaining the general ledger, providing payroll oversight, managing month‑end close processes, and preparing internal and external financial statements. The Controller plays a critical role in overseeing day‑to‑day financial operations and supporting informed decision‑making across the organization.
Working closely with the Chief Financial Officer, the Management Team, the Finance Committee, and the Board, the Corporate Controller provides financial analysis, reporting, and operational support that strengthens financial stewardship and advance the organization’s strategic objectives.
Essential Duties/Responsibilities
Financial Leadership & Strategy
- Serve as a trusted financial advisor to the CFO and executive leadership.
- Provide financial analysis, variance reporting, and insights to support strategic and operational decision-making.
- Support organizational growth initiatives, operational improvements, and system implementations (e.g., ERP or financial reporting systems).
- Oversee general ledger maintenance, account reconciliations, and month-end close processes.
- Oversee the preparation and distribution of monthly financial statements.
- Ensure compliance with GAAP and applicable federal, state, and local healthcare regulations.
- Maintain and enhance internal control systems to safeguard assets and ensure financial integrity.
- Support cost control initiatives and performance improvement efforts across the organization.
- Assist in the development, monitoring, and management of annual operating budgets.
- Analyze forecasts and financial trends to inform leadership decision-making.
- Coordinate with outsourced revenue cycle vendor to ensure accurate, timely billing and collections.
- Monitor revenue performance and resolve discrepancies in collaboration with internal and external partners.
- Serve as the primary liaison for external auditors and lead the year-end audit process.
- Coordinate internal and external audits, including regulatory audits.
- Coordinate documentation for IRS Form 990 preparation.
- Monitor changes in healthcare regulations and accounting standards and implement necessary updates.
- Provide oversight of payroll, accounts payable, and related finance functions.
- Participate in the coordination and administration of insurance and benefits programs.
- Lead, mentor, and develop the accounting and finance team.
- Establish performance expectations, conduct evaluations, and support professional development.
- Collaborate with clinical, operational, and administrative leaders to support organizational objectives.
- Maintain effective interdepartmental and external relationships to ensure high-quality service delivery.
- Perform other related duties as assigned by the CFO or Vice President.
Hours of work
Primarily Monday through Friday, standard business hours.
Flexibility is required during the month-end close, budgeting cycles, audits, and reporting deadlines.
Overtime expectations
Periodic overtime may be required to meet operational and regulatory deadlines.
Work Environment
Primarily office-based, professional work environment.
May include hybrid or remote work arrangements depending on organizational policy.
Travel Requirements
Minimal travel anticipated.
Occasional local or regional travel may be required for audits, meetings, or training.
On-Call Responsibilities
Not routinely on call; however, availability may be required for critical financial matters or reporting deadlines.
Special Conditions Or Requirements
- Certified Public Accountant (CPA) license required.
- Ongoing continuing professional education (CPE) required to maintain licensure.
Physical Demands
- Ability to sit for extended periods of time.
- Frequent use of a computer, keyboard, and standard office equipment.
- Ability to occasionally lift or carry items up to 15 pounds.
- Vision sufficient to read financial reports, spreadsheets, and computer screens.
- Hearing sufficient for effective verbal communication in meetings and via telephone.
- Work is performed in a climate-controlled office environment with minimal exposure to noise or hazards.
- Ability to analyze complex financial data and exercise sound judgment.
- Ability to manage multiple priorities and work under deadlines.
- Ability to handle sensitive and confidential information with discretion.
- Ability to interact professionally with executives, staff, auditors, and external stakeholders.
Knowledge and Experience Required:
Education & Credentials
- Bachelor’s degree in accounting, Finance, or a related field (Master’s degree preferred).
- Active Certified Public Accountant (CPA) license required.
- Undergraduate degree in Accounting or Finance and CPA required
- 5 years of accounting/finance related experience, and relevant healthcare industry experience
- Demonstrated leadership and people management experience.
- Experience supporting executive leadership teams and boards preferred.
- Familiarity with healthcare financial systems and ERP platforms preferred.
- Strong knowledge of GAAP and healthcare financial reporting standards.
- Excellent analytical, organizational, and problem-solving skills.
- Exceptional written and verbal communication skills, including the ability to explain financial concepts to non-financial stakeholders.
- Strong managerial skills with the ability to prioritize, delegate, and drive accountability.
- High degree of integrity, professionalism, confidentiality, and attention to detail.
- Self-motivated with the ability to meet deadlines in a fast-paced environment.
All your information will be kept confidential according to EEO guidelines.
The statements contained in this position description reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all the work requirements that may be inherent in the position.