What are the responsibilities and job description for the Procurement and Contracts Manager position at CareersElite.com?
- Find Jobs
- Candidates
- Employers
- Pricing
- About Us
- Register Free
- Login
- Post a Job
- Find Jobs
- Candidates
- Employers
- Pricing
- About Us
- Register Free
- Login
- Post a Job
Back to Free Job Search
Procurement and Contracts Manager
University of Redlands
- Full-time
- Redlands, CA, US
- 5h ago
Description
Position Code: 7852
DEPARTMENT/ADMINISTRATION: Office of Budget and Finance
POSITION: Administrative, Exempt (12 months), Full-time (40 Hours)
SALARY RANGE: $90,000-$100,000
HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification,
Commensurate With Candidate's Education, Experience, Skills, And Training.
INTRODUCTORY PERIOD: Twelve (12) Months
AVAILABLE: Immediately
POSTING DATE: April 1, 2026
APPLICATION DEADLINE: Open Until Filled, Apply Immediately.
Definition Of Classification
The Procurement & Contracts Manager is responsible for leading the University’s procurement and contracting activities as the institution’s primary procurement authority. This position oversees competitive sourcing, contract negotiation, supplier evaluation, policy development, procurement governance, and day‑to‑day procurement operations. The Manager ensures that all procurement and contracting activities comply with University policies, legal requirements, and regulatory standards.
The Manager will initially focus on implementing the University’s new procurement system and developing procurement policies and workflows, including requirements gathering, workflow design, documentation, and campus‑wide training. After implementation, the Manager will assume full responsibility for strategic sourcing, contract management, procurement operations, system administration, and campus support.
This position works collaboratively with the Controller, Accounts Payable, Legal, IT, and campus departments and serves as the University’s subject‑matter expert for procurement and contracting.
Duties And Responsibilities
The duties and responsibilities include, but are not limited to, the following:
Procurement System Implementation & Administration
- Lead implementation of the University’s new procurement system, including requirements gathering, workflow design, testing, and go-live support.
- Develop and document procurement processes, approval workflows, and system procedures.
- Administer the procurement system after implementation, including configurations, vendor records, approval hierarchies, category structures, and punch-out catalogs.
- Monitor procurement workflow queues and ensure timely routing and processing of transactions.
- Collaborate with IT, Finance, and external vendors to troubleshoot issues, support system enhancements, and ensure system performance.
- Provide training, guidance, and ongoing support to campus users to ensure effective system adoption.
- Manage end-to-end procurement transactions across multiple categories, ensuring completeness, accuracy, and policy compliance.
- Review and process purchase requests, ensuring appropriate documentation, approvals, and alignment with University policies.
- Assist departments with developing and processing purchase requests and provide procurement guidance.
- Maintain supplier, contract, and category master data in the ERP/procurement system.
- Support qualification and onboarding of new vendors in alignment with University standards.
- Resolve order discrepancies, defective goods, invoice issues, and delivery problems in coordination with Accounts Payable, vendors, and campus departments.
- Maintain and update punch-out catalogs, including item availability, pricing, supplier updates, and category alignment.
- Conduct supplier searches, product evaluations, and market research to identify optimal sources based on price, quality, availability, and reliability.
- Administer RFIs, RFQs, and RFPs; evaluate supplier proposals, pricing, and market trends to ensure competitive, data-driven sourcing decisions.
- Negotiate contract terms, pricing, payment schedules, and delivery requirements with new and existing vendors.
- Contribute to long-term procurement strategy, including spend optimization, category management, and continuous improvement initiatives.
- Lead cross-functional initiatives involving Finance, IT, Legal, and campus departments to strengthen procurement governance and operational efficiency.
- Oversee the full contract lifecycle, including intake, review, negotiation, execution, renewal tracking, amendments, and close-out for goods, services, and technology purchases.
- Collaborate with the Office of General Counsel on contract review and risk mitigation.
- Ensure contracts align with University policies, risk management practices, and regulatory requirements.
- Maintain contract records and master data in the University’s ERP/procurement system and/or contract portal
- Develop, document, and maintain procurement policies, procedures, and approval workflows.
- Ensure procurement activities comply with University policies, legal requirements, and applicable regulations.
- Interpret procurement policies and provide authoritative guidance to departments, senior leadership, and external partners.
- Promote supplier diversity and environmentally responsible purchasing practices
- Develop and maintain strategic vendor relationships to support long-term value, service quality, and innovation.
- Monitor vendor performance using defined metrics and address underperformance.
- Resolve escalated issues related to orders, invoices, delivery, or vendor performance.
- Serve as a procurement resource to internal stakeholders and provide training or guidance as needed.
- Compile and analyze procurement data to support trend analysis, cost-savings initiatives, and supplier performance reporting.
- Recommend and implement procurement process enhancements that increase efficiency, reduce costs, and strengthen internal controls
- Provide procurement leadership and subject-matter expertise across the University.
- May provide direction to student workers or temporary staff, as needed.
Any combination of experience/training/education equivalent to, but not limited to, the following:
Required
- Bachelor’s degree in Business, Supply Chain, Finance, Public Administration, or related field; equivalent experience may be considered.
- 3–5 years of progressively responsible procurement, purchasing, or sourcing experience.
- Experience in higher education, public sector, or a similarly regulated environment.
- Experience with competitive bidding processes (RFI/RFQ/RFP) and contract negotiation.
- Experience reviewing, drafting, and negotiating contracts under California law
- Strong analytical skills with the ability to evaluate pricing, proposals, and market trends.
- Excellent communication, customer service, and relationship-building skills.
- Ability to interpret and apply procurement policies, regulations, and best practices.
- Proficiency with ERP or procurement systems and Microsoft Office applications.
- Certification such as CPPB, CPPO, CPSM, or CSCP.
- Experience developing procurement processes or building a procurement function.
- Knowledge of sustainable purchasing practices and supplier diversity programs
- Analytical and problem-solving aptitude with strong attention to detail.
- Ability to evaluate bids and proposals and make data-informed purchasing decisions.
- Advanced ability to review, interpret, and negotiate contracts, including terms, conditions, pricing structures, service levels, and risk-mitigation provisions.
- Knowledge of contract law principles, regulatory requirements, and compliance considerations relevant to higher-education procurement.
- Comfort with ERP/procurement systems, including catalog and punch-out functionality.
- Commitment to equity, diversity, and inclusion in vendor selection and campus engagement.
- Capacity to handle sensitive information with confidentiality and discretion.
- Demonstrated ability to work independently and collaboratively with diverse teams.
- Aptitude to learn new technology, methods, and procedures.
- Ability to develop, maintain, and strengthen partnerships with others inside or outside the University.
- Ability to use appropriate judgment when making decisions and recommendations.
- Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.
- Strong ability to identify contractual risks, recommend mitigation strategies, and ensure alignment with University policies and legal requirements.
- Skill in leading competitive sourcing events (RFI/RFQ/RFP) and translating outcomes into well-structured, enforceable agreements.
Working Conditions
Working Conditions
Standard office setting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls to assure health and comfort.
Physical Demands
Incumbents regularly sit for long periods; walk short distances on a regular basis; may travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; climb stairs; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 20 pounds.
TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040. If you are unable to complete an application due to a disability, contact us at (909) 748-8040 to ask for accommodation or an alternative application process.
BACKGROUND CHECK: Employment is contingent upon successful completion of a criminal background check. Offers are conditional and may be rescinded if disqualifying information is found or if information was withheld or falsified. Current employees may be affected if the check is not satisfactorily completed.
DRIVER’S LICENSE: Certain positions require a valid driver’s license and enrollment in the DMV Government Employer Pull Notice Program to verify license status and driving record.
PHYSICAL/PSYCHOLOGICAL EXAMS: Select positions (e.g., Public Safety, Facilities, Student Affairs, Athletics, ITS) require a pre-employment physical exam, including the ability to lift 50 lbs. Public Safety Officers must also pass a psychological evaluation.
FOR MORE INFORMATION VISIT
Human Resources (redlands.edu)
SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.
MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.
AN EQUAL OPPORTUNITY EMPLOYER
University of Redlands
Apply for this job
Share this job
Related Jobs
Department of CIO Admin Office - Graduate Assistant (GA) Pool
CSUSB Latino Alumni Chapter
- Internship
- San Bernardino, CA, US
- 5h ago
Apply
Sr. Project Manager
Esri
- Full-time
- Redlands, CA, US
- 5h ago
Apply
Technical Consultant – Enterprise Data Engineer (Geospatial Data & Platforms)
Esri
- Full-time
- Redlands, CA, US
- 5h ago
Apply
Executive Center Director
InnovAge
- Full-time
- San Bernardino, CA, US
- 5h ago
Apply
Nuclear Medicine Technologist (NMT)
Ansible Government Solutions
- Contract
- Loma Linda, CA, US
- 5h ago
Apply
Systems Administrator - Riverside
Carvana
- Full-time
- Riverside, CA, US
- 2d ago
Apply
Human Resources Information System (HRIS) Analyst (Business Systems Analyst II), Human Resources Division
California State University-San Bernardino
- Internship
- San Bernardino, CA, US
- 2d ago
Apply
SYSTEMS ADMINISTRATOR
South Coast Community Services
- Full-time
- Colton, CA, US
- 2d ago
Apply
Information Technology Associate
California Correctional Health Care Services
- Full-time
- San Bernardino, CA, US
- $4.94k - $8.74k / month
- 2d ago
Apply
EHR Application Specialist 1
Loma Linda University Health
- Full-time
- Loma Linda, CA, US
- 3d ago
Apply
RSS Jobs
- Contact Us
- About Us
- Press Releases
- Cover Letters
- Articles
- Pricing
- Jobs
- If applying to a job order, please apply using the apply for job button not our email. thank you.
© 2026 CareersElite.com
Powered by JBoard
Salary : $90,000 - $100,000