Admin Assistant

Administrative Assistant – Sherman Oaks, CA

• Support daily operations like scheduling, filing, data entry, and correspondence, as well as coordinating with tenants, vendors, and property managers to ensure properties run smoothly and efficiently. 
• Handle daily office tasks such as answering phones, responding to emails and managing correspondence.
• Maintain organized files, records, and databases for tenants, properties, and vendors, including leases, applications, and insurance certificates. 
• Act as a liaison between tenants, property managers, and service providers, addressing inquiries, handling complaints, and relaying important information. 
• Monitor and manage the maintenance work order system, coordinating with vendors to schedule repairs and ensuring timely completion of tasks. 
• Assist with tasks related to property finances, such as processing invoices, preparing and coding expenses, and supporting accounting with tenant receivable issues. 
• Track and file vendor contracts and insurance certificates, ensuring compliance and following up on expirations. 
• The ability to manage multiple tasks, prioritize effectively, and maintain detailed records. 
• Strong verbal and written communication skills for interacting professionally with tenants, owners, and vendors. 
• Diligence in ensuring accuracy in documentation, data entry, and financial record-keeping. 
• Familiarity with property management software and Microsoft Office Suite, AppFolio is a big plus.
• A commitment to providing excellent customer service to all parties involved in the property management process.