What are the responsibilities and job description for the Admin Assistant position at Career Strategies?
Administrative Assistant – Sherman Oaks, CA
- Support daily operations like scheduling, filing, data entry, and correspondence, as well as coordinating with tenants, vendors, and property managers to ensure properties run smoothly and efficiently.
- Handle daily office tasks such as answering phones, responding to emails and managing correspondence.
- Maintain organized files, records, and databases for tenants, properties, and vendors, including leases, applications, and insurance certificates.
- Act as a liaison between tenants, property managers, and service providers, addressing inquiries, handling complaints, and relaying important information.
- Monitor and manage the maintenance work order system, coordinating with vendors to schedule repairs and ensuring timely completion of tasks.
- Assist with tasks related to property finances, such as processing invoices, preparing and coding expenses, and supporting accounting with tenant receivable issues.
- Track and file vendor contracts and insurance certificates, ensuring compliance and following up on expirations.
- The ability to manage multiple tasks, prioritize effectively, and maintain detailed records.
- Strong verbal and written communication skills for interacting professionally with tenants, owners, and vendors.
- Diligence in ensuring accuracy in documentation, data entry, and financial record-keeping.
- Familiarity with property management software and Microsoft Office Suite, AppFolio is a big plus.
- A commitment to providing excellent customer service to all parties involved in the property management process.