What are the responsibilities and job description for the Deed/Document Prep Specialist position at Career Site Brand?
At Holiday Inn Club Vacations, we believe in strengthening families. And we look for people who exhibit the courage, caring and creativity to help us become the most loved brand in family travel. We’re committed to growing our people, memberships, resorts and guest love. That’s why we need individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust and respect in those around you? Do you encourage success and build relationships? If so, we’re looking for you.
This position is responsible for the coordination, referring, tracking and monitoring of all eligible mortgage and maintenance accounts through the audit, recordation, cancelation, foreclosure (judicial & non-judicial), and/or deeding functions. Some of the primary responsibilities of this position are preparing legal documents (Warranty Deed, Satisfaction of Mortgage, Deed, Deed-In-Lieu, Notice of Default, Liens etc.) along with, auditing of these legal real estate documents to ensure proper execution and intent; communicate identified deficiencies for corrections, review title searches and make recommendations to cure issues, electronically record and conduct comprehensive search of public records all within the department turnaround standards and with a high level of accuracy. All must be in accordance with state/federal guidelines, SOX & PII compliance as well as business standards.
ESSENTIAL DUTIES:
- Review deeds, mortgages, and other legal real estate documents for various states to ensure proper execution and are ready for next steps. Review title searches to confirm proper chain of title and as needed, make recommendations to clear title issues. Closely monitor each stage of the process, communicate to management/vendors/attorneys any challenges to timelines and adhere to state and county guidelines. Ensure County and State recording requirements are adhered to.
- Maintain integrity of data in multiple tracking structures. Successfully navigate all HIVC systems. Confirm reporting is accurate, adjust/amend as needed and communicate to Management. Scans documentation into imaging system.
- Assist other disciplines within the team to provide support and backup as needed.
- Performs administrative functions when required such as copying, filing, sorting and scanning.
REQUIREMENTS:
- Associates Degree
- Proficiency in Microsoft Office
- Timeshare and/or Title related experience (2 years desired)
- Florida Title Agent license desired but not required
- Ability to organize and analyze data
- Ability to accurately type 50 wpm
- Ability to communicate, both orally and in writing.
- Attention to detail required
- Flexible to work outside of departmental operating hours.