Corporate Sales & Marketing Administrative Assistant III

Holiday Inn Club Vacations look for individuals who excel in their role, and are committed to delivering an exceptional experience for our guests, owners, and team members. We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success and build relationships? We’re looking for people like this to join our friendly, engaged, professional team.

The position is responsible for providing administrative support to the Corporate Sales and Marketing teams by ensuring accurate and timely processing of invoices, payments, reports, and vendor contracts. This role also supports inventory orders, award and recognition programs, VIPX invoicing, and month-end accrual activities for performance marketing and helps maintain efficient daily operations and support overall department performance.

ESSENTIAL DUTIES:

• Ensure the timely and accurate processing for Payroll and reports for all Corporate Sales & Marketing Vice Presidents. Create and maintain employee records in various system applications.

• Track par levels for all Sales & Marketing collateral for all sales centers; send notifications, review invoices and payments.

• Create, Track & Process and assist with all Corporate Sales and Marketing Award and Recognition invoices for events, awards, talent, vendors and events

• Facilitate the tracking & processing vendor contracts for Sales and Marketing Annual Awards, VIP Experiences and Performance Marketing.

QUALIFICATIONS

• High School Diploma or GED equivalent.
• Outstanding customer service skills.
• Occasionally may require overtime, weekends and evenings.
• Travel required domestic and international

ESSENTIAL FUNCTIONS

• Working knowledge of Word and Excel.
• Multi tasks and prioritize work in a fast-paced high-volume environment.
• Ability to travel & support award and recognition events as needed.