What are the responsibilities and job description for the Corporate Sales & Marketing Administrative Assistant II position at Career Site Brand?
Holiday Inn Club Vacations look for individuals who excel in their role and are committed to delivering an exceptional experience for our guests, owners, and team members. We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success, and build relationships? We’re looking for people like this to join our friendly, engaged, professional team.
POSITION DESCRIPTION:
The position will be responsible for providing support to Corporate Sales and Marketing teams; ensuring information and communication are provided in a timely, accurate and effective manner. Additionally, responsible for the timely and accurate preparation, review and distribution of weekly reports. The position will assist with Sales and Marketing Award and Recognition programs, and the processing of VIP Experiences invoices, billing and expenses.
ESSENTIAL DUTIES AND TASKS:
- Ensure the timely and accurate processing for Payroll and reports for all Corporate Sales & Marketing personnel. Create and maintain employee records in various system applications.
- Track, order, and distribute collateral and premiums for all sales centers; process all related invoices and payments. Process purchase orders, Agiloft, money transfers, check request and Travel &Expense's for Corporate Administration leadership.
- Distribute and maintain all incoming and outgoing correspondence, maintain appropriate levels of supplies for the department.
- Source gifting, conduct event prep and assist with hosting Sales and Marketing Events locally. Conduct event related research and secure airline contracts for group flights, maintain tracking logs and assist in other event related research.
QUALIFICATIONS:
- High School Diploma or GED equivalent.
- Outstanding customer service skills
- Occasionally may require weekends and evenings.
- Travel required
ESSENTIAL FUNCTIONS:
- Working knowledge of Word and Excel.
- Multi tasks and prioritize work in a fast-paced high-volume environment.
WORK SCHEDULE/HOURS
This position is on site at our corporate office in Orlando, FL. Schedules will vary depending on business needs and may entail working overtime. Must be flexible to work outside of departmental operating hours.
PHYSICAL DEMANDS
While performing the duties of this job the employee may be required to sit or stand for extended periods of time. Will be required to bend, twist, reach, push, pull, and operate office machinery. Must be able to lift up to thirty pounds. Specific work assignments may change without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
This job description in no way states or implies that these are the only duties to be performed by the employee in this position. It is not intended to give all details or a step-by-step account of the way each procedure or task is performed. The incumbent is expected to perform other duties necessary for the effective operation of the department.