Bilingual (Spanish) Administrative Assistant

Position Summary

We are seeking a highly organized and detail-oriented Spanish Bilingual Administrative Support Assistant to join our team. This position performs routine administrative, clerical, and technical work under general supervision. The role supports a variety of general administrative functions and serves as a key resource for internal staff and external contacts.

Key Responsibilities

• Provide administrative support to internal departmental staff.
• Respond to inquiries and resolve administrative issues in a timely manner.
• Prepare written correspondence, including memos, forms, and emails, in both English and Spanish.
• Create, maintain, and organize databases and utilize various computer applications.
• Operate and maintain office equipment such as fax machines, copiers, and phone systems.
• Set up and manage both paper and electronic filing systems, ensuring accurate recordkeeping.
• Coordinate mail systems and information flow internally and externally.
• Schedule, confirm, and maintain meetings, events, and calendars.
• Compose, type, and distribute meeting notes, agendas, and general information.
  
  

Minimum Qualifications

• Education: High School Diploma or equivalent.
• Experience: Minimum of two years of administrative experience.
• Equivalent combinations of education and experience will be considered.
  
  

Preferred Qualifications

• Bilingual proficiency in Spanish and English (oral and written).
  
  

Knowledge, Skills, And Abilities

• Knowledge of administrative and clerical procedures and systems.
• Proficiency in Microsoft Office Suite and other computer applications.
• Strong customer service, organization, and time management skills.
• Ability to adapt to changing work environments and responsibilities.
• Strong decision-making and problem-solving abilities.
• Ability to manage work efficiently under pressure and maintain professionalism.
  
  

Computer Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Intermediate to advanced data entry and database management.
  
  

Physical Demands

• Ability to remain stationary for extended periods.
• Frequent movement within the office.
• Regular use of computers and other office equipment.
• Occasionally carry/move equipment up to 20 lbs.
  
  

Work Environment

• Office setting with moderate noise levels.
  
  

Additional Information

This role may occasionally require assisting in emergency or disaster situations.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Cliff Scott