Personal Asistant

A prominent private family is seeking a Personal Assistant to provide high-level support across personal, family, and business priorities. This role offers the opportunity to work closely with the family, their Chief of Staff, and Estate Manager, supporting board and advisory work, a foundation, and household operations. We are seeking a highly organized, proactive, and resilient professional who can thrive in a fast-paced, dynamic environment with direct communication and the ability to take feedback constructively.

***This is primarily an on-site role (70% on-site at Atherton, with occasional needs in Portola Valley and Sonoma); some remote flexibility available. Travel required for domestic and international trips.

Responsibilities

• Manage complex personal and business calendars, appointments, and meetings, including board and advisory commitments.
• Coordinate children’s activities, including researching coaches/extracurriculars, registrations, and schedules.
• Provide administrative support for the foundation.
• Handle personal errands, shopping, gifting, returns, packages, and home inventory management.
• Support light meal prep and on-demand errands (coffee, meals, etc.).
• Manage pets’ schedules, veterinary appointments, and related logistics.
• Assist Chief of Staff with events, interior design projects, and household initiatives as needed.
• Plan and coordinate domestic and international travel, including flights, accommodations, itineraries, and pre-trip preparation.
• Collaborate as part of the household and executive support team, including liaising with housekeepers, nannies, and other staff.
• Ensure confidentiality and discretion at all times while maintaining a professional and solutions-oriented approach.

Requirements

• 5–8 years of relevant Personal Assistant experience who has supported personal/family tasks.
• Comfortable with 24/7 accessibility and able to handle direct, concise communication.
• Degree highly preferred.
• Must be located near Atherton, CA and have reliable transportation.
• Willingness and ability to travel domestically and internationally, including Europe; prior experience supporting families with global travel is a plus.
• Highly organized, proactive, and resilient, with strong problem-solving skills and the ability to take feedback and adapt.
• Team player who can collaborate effectively with Chief of Staff, Estate Manager, and other household staff.

Compensation & Benefits

• Salary: $120,000–$180,000 depending on experience

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

https://careergroupcompanies.com/california-privacy-notice/.

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.