Executive Assistant to CEO, Philanthropist and Entrepreneur

Executive Assistant to CEO, Philanthropist and Entrepreneur

We are seeking a systems-minded, resilient, and highly organized Executive Assistant to act as the primary "engine" for a high-profile UHNW Executive. This role is for someone who sees order in chaos and is energized by the challenge of building a world-class support system from the ground up. You are the architect of efficiency and guardian of the Executive’s time, energy, and privacy.

Key Areas of Focus

40% – Inbox & Communications Management

• Manage and optimize a high-volume inbox, ensuring critical communications receive immediate attention while appropriately handling routine matters independently.
• Act as a strategic gatekeeper, ensuring the Executive's attention is focused on the highest-value priorities.
• Develop and maintain systems that streamline communication flow and increase efficiency.
• Draft and manage correspondence on behalf of the Executive, adapting seamlessly to varying audiences and communication styles.

35% – Strategic Calendar & Logistics Management

• Serve as the primary owner of the Executive’s calendar, thoughtfully prioritizing meetings, commitments, and travel.
• Coordinate complex scheduling across multiple stakeholders, time zones, and priorities.
• Coordinate complex domestic and international travel arrangements and itineraries.
• Ensure adequate preparation time, travel buffers, personal commitments, and focused work periods are protected.

15% – Daily Briefings & Follow-Through

• Prepare comprehensive daily briefing materials, including schedules, meeting context, contact information, and key action items.
• Track deliverables, decisions, and follow-up items arising from meetings and calls.
• Maintain accountability systems to ensure priorities remain visible and execution stays on track.

10% – Administrative Support & Special Projects

• Support a variety of administrative functions and special initiatives as needed.
• Design and implement systems that improve organization, communication flow, and operational effectiveness.

The Ideal Candidate

You are proactive, resourceful, and energized by creating order from complexity. You think several steps ahead, build effective systems, and take pride in helping others operate at their highest level. You combine a low-ego, high-EQ approach with strong execution skills and impeccable discretion.

Qualifications

• 3–5 years of Executive Assistant experience supporting senior executives.
• Experience in startup, venture capital, technology, investment, family office, or other high-growth environments preferred.
• Exceptional organizational, communication, and problem-solving skills.
• Advanced proficiency with Google Workspace and a strong interest in leveraging technology and AI tools to improve workflows.
• Demonstrated ability to operate independently, anticipate needs, and manage shifting priorities with sound judgment.

Compensation & Benefits

We believe in taking care of the people who take care of the Executive. We offer a competitive compensation package commensurate with experience, alongside a comprehensive benefits suite designed to support your long-term well-being.

• Competitive Salary: Base salary is determined based on experience and the specific nuances of the candidate’s background, targeted between $150k-180k.
• Comprehensive medical, dental, and vision insurance.
• 401(k) plan with company matching.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.