What are the responsibilities and job description for the Executive Administrative Assistant position at Career Group?
Executive Administrative Assistant Operations Associate | Onsite – Campbell, CA
Join a high-growth fintech company in the South Bay as an Executive Administrative Assistant Operations Associate supporting a fast-scaling team and leadership group. This is an opportunity to make a meaningful impact in a collaborative, high growth environment where no two days are the same.
What You’ll Do
- Providing direct executive support (calendar management, travel coordination, meeting logistics)
- Partnering closely with leadership and the EA team to drive priorities forward
- Acting as a key liaison for office operations across multiple locations
- Supporting onboarding and delivering a best-in-class employee experience
- Coordinating recruiting logistics, including interview scheduling and candidate communication
- Managing office organization, supplies, and workplace experience initiatives
- Supporting reception and general administrative needs as needed
- Coordinating team events, lunches, and company-wide gatherings
What We’re Looking For
- 1–2 years of experience in executive support, operations, hospitality, or administrative roles
- Strong attention to detail and exceptional organizational skills
- Excellent written and verbal communication across Slack, email, and in-person settings
- Ability to prioritize and adapt in a fast-moving startup environment
- A hospitality-driven, “jump in wherever needed” mindset
- Ambitious, resourceful, and eager to grow with a scaling company
- Bachelor’s degree preferred
- Comfort with a high-availability, 24/7 mindset and ability to work overtime, including a few weekend hours onsite
Why Join Us?
✨ High-growth startup exposure with direct access to leadership
✨ Collaborative, mentorship-driven EA and operations team
✨ Opportunity to build broad operational expertise across functions
Competitive compensation:
$100K–$130K base equity benefits
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
Salary : $100,000 - $130,000