Event Coordinator

Our client, a global professional’s services firm, is seeking a highly motivated Event Coordinator to support their team, assisting with the execution of corporate events and delivering a seamless, high-touch experience for stakeholders. This role is highly execution-focused and ideal for someone who can multitask effectively, jump in quickly, and maintain a positive, can-do attitude in a fast-paced environment while providing “white glove” service. The Event Coordinator will support event logistics end-to-end—including vendor coordination, scheduling, and on-site execution—ensuring all events run smoothly and efficiently.

**Please note this is a onsite, 1-month contract role based in South San Francisco, CA. Pay will be $28/hr.**

Key Responsibilities:

• Support the planning and execution of corporate events, meetings, and internal functions
• Manage event logistics end-to-end, including coordination of venues, vendors, catering, and materials
• Assist with scheduling, timelines, and on-site event coordination to ensure smooth execution
• Partner with internal teams and stakeholders to understand event needs and deliver on expectations
• Serve as a point of contact during events, providing a high level of service and troubleshooting as needed
• Track event details, budgets, and deliverables to ensure alignment and accuracy
• Utilize internal systems and tools to manage event logistics and communications
• Communicate clearly and consistently with vendors, stakeholders, and team members
• Support post-event wrap-up, including feedback collection and reconciliation of expenses
• Jump in on ad hoc tasks and provide general administrative support as needed

Qualifications:

• 2 years of experience in event coordination, hospitality, or administrative support
• Strong organizational skills with the ability to multitask and manage competing priorities
• Positive, can-do attitude with a willingness to jump in quickly and support wherever needed
• Strong computer skills and comfort working across multiple systems and tools
• Excellent communication and interpersonal skills with a customer-service mindset
• Experience coordinating logistics, vendors, and timelines for events or projects preferred
• Ability to remain calm under pressure and adapt in a fast-paced environment
• High level of professionalism with an emphasis on delivering “white glove” service
• Strong attention to detail and ability to follow through on tasks independently

Please submit your resume for consideration!

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