Accounting Bookkeeper

Care Alternatives Inc. is seeking a detail-oriented and reliable Part-Time Bookkeeper to support our day-to-day financial operations. This role is responsible for maintaining accurate financial records, managing invoicing and payroll support, reconciling accounts, and assisting with month-end processes.

This is a hands-on position in a small, collaborative team environment, requiring strong organizational skills, accuracy, and the ability to communicate effectively with office staff and caregivers.

Key Responsibilities

Bookkeeping & Financial Records

• Maintain and reconcile general ledger accounts
• Prepare journal entries as needed
• Assist with month-end close processes
• Generate and review basic financial reports (Profit & Loss, account reconciliations)

Accounts Receivable & Invoicing

• Create and review client invoices, ensuring accuracy with schedules/timesheets
• Submit invoices for approval and send to clients
• Monitor aging reports and follow up on outstanding balances
• Apply payments and reconcile AR accounts
• Communicate AR updates and send client statements

Accounts Payable

• Process vendor invoices and payment requests
• Ensure proper coding, approvals, and documentation
• Reconcile AP accounts and resolve discrepancies

Bank & Credit Card Reconciliations

• Perform regular bank and credit card reconciliations
• Investigate and resolve discrepancies
• Maintain accurate transaction records

Payroll Support

• Review payroll reports (hours, rates, accuracy)
• Coordinate payroll processing with Admin and Scheduling
• Assist with payroll entries and reconciliation
• Generate payroll checks and reports
• Track and maintain 1099 records

Systems & Daily Financial Operations

• Use QuickBooks and MatrixCare to review and code financial activity
• Apply payments and manage clearing accounts
• Pull reports from banks and payment processors
• Identify and resolve discrepancies or unusual activity

Administrative & Operational Support

• Assist with special projects and general office tasks
• Support scheduling team with visit and telephony review
• Help monitor Mobile App usage and assist caregivers with onboarding
• Maintain accurate client and caregiver records in MatrixCare

Qualifications

• Bookkeeping experience (1 year preferred)
• Proficiency in QuickBooks (required)
• Experience with MatrixCare or home health industry (preferred)
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks in a fast-paced environment
• Strong communication and interpersonal skills
• Bilingual (English/Spanish) is a plus

Work Environment

• Part-time position
• Small, team-oriented environment (hands-on role)
• Frequent interaction with office staff and caregivers

Reporting Structure

• Reports to: Owner and CFO
• Works closely with: Admin, Scheduling Team, and Office Staff