Administrative Coordinator

Cardinal Glass is a management-owned S-Corporation leading the industry inthe development of residential glass for windows and doors.

We are looking for a hard working individual who likes to laugh, who is ok with making mistakes and learning from them, who wants to be part of a family relationship at work and can adapt to our values driven, vibrant company culture.

Position Summary

The Administrative Coordinator provides high-level administrative support to the Plant Manager, Plant Superintendent, and Sales Manager, ensuring efficient day-to-day operations and effective communication across the organization. This role requires discretion, organization, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Prepare, edit, and distribute correspondence, reports, presentations, and other documents
• Serve as a primary point of contact between front office senior managers and internal/external stakeholders
• Handle confidential information with professionalism and discretion
• Assist with project coordination and administrative support for company initiatives
• Manage expense reports, invoices, and budget tracking as needed
• Support event planning, including company meetings, and executive events
• Process vendor invoices accurately and in a timely manner. Verify purchase orders, receipts, and invoice details for accuracy. Communicate with vendors on billing discrepancies.
• Monitor inventory levels of office supplies and reorder as needed.
• Maintain organized and efficient office environment

Qualifications

• 5–7 years of administrative support experience, preferably supporting senior leadership
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Exceptional organizational and time-management abilities
• Ability to handle sensitive information with discretion
• Strong problem-solving skills and attention to detail
• High School Diploma

Key Competencies

• Professionalism and confidentiality
• Initiative and proactive mindset
• Multitasking and prioritization
• Strong interpersonal skills
• Adaptability in a dynamic environment

Work Environment

• Office - Requires a combination of sitting, standing and using hands for keyboarding, with light lifting occasionally.

Reporting Relationship

• Position reports to the Plant Manager

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $40,000 - $55,000