Assistant To The CEO

Position Summary

Cardin McCoy is a vertically integrated children’s apparel brand with in-house screen printing, fulfillment, and both direct-to-consumer and wholesale sales channels.

We are seeking a highly organized, detail-oriented Assistant to the Founder to support daily operations, administrative functions, and cross-functional projects. This role helps ensure the business runs efficiently by coordinating tasks, improving processes, and supporting execution across operations, finance, and team management.

This position is ideal for someone who enjoys structure, solving problems, and keeping multiple priorities organized in a fast-paced small business environment.

Key Responsibilities

Administrative & Executive Support

• Manage schedules, meetings, and task prioritization for the Founder
• Track action items and follow up to ensure completion
• Prepare reports, documents, and internal communications
• Coordinate vendors, contractors, and service providers

Operations Support

• Assist with production scheduling and workflow coordination
• Help manage inventory, purchasing, and supply orders
• Support fulfillment and shipping processes
• Maintain and update operational procedures and systems
• Identify opportunities to improve efficiency and organization

Finance & Office Management

• Process bill pay and vendor invoices
• Assist with payroll coordination
• Maintain QuickBooks records and expense tracking
• Support monthly reporting and reconciliations
• Handle general office management tasks and supplies

Team & Project Coordination

• Support hiring and onboarding activities
• Coordinate internal communications and scheduling
• Assist with special projects across operations, marketing, or wholesale
• Serve as a point of contact for day-to-day team needs

Qualifications

• 5–8 years of administrative, operations, or office management experience
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficient in Google Workspace and Excel/Sheets
• Comfortable learning new systems and software
• Ability to manage multiple tasks independently
• QuickBooks experience
• Shopify or ecommerce familiarity
• Small business or warehouse/operations experience

Traits for Success

• Reliable and proactive
• Detail-oriented
• Calm under pressure
• Strong follow-through
• Comfortable working independently
• Practical problem solver

Compensation & Benefits

• Competitive salary based on experience
• Performance-based bonus opportunities
• Paid time off
• Eligible for company 401k & insurance options
• Growth opportunities within operations and leadership

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Brunswick, GA 31520

Salary : $60,000 - $80,000