Assistant to General Counsel, SVP & Secretary

Position: Assistant to General Counsel, SVP & Secretary

Company: Carbon Activated Corporation

Employment Type: Full-Time, hourly rate $20 - $25/hr

About Carbon Activated Corporation

Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations.

Position Overview

We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance.

Key Responsibilities

• Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes.
• Support collections and commercial documentation under the supervision of the General Counsel.
• Provide assistance with in-house legal matters, including document management, research, and drafting correspondence.
• Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings.
• Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters.
• Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support.
• Maintain confidentiality and exercise sound judgment in all matters.

Qualifications

• Bachelor’s degree or equivalent experience required; 
• Minimum 2–4 years of relevant experience in a corporate, legal, or administrative support role.
• Strong understanding of corporate documentation, contracts, and compliance processes.
• Excellent written and verbal communication skills.
• High attention to detail, with strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, prioritize effectively, and meet deadlines.

Why Join Us

• Opportunity to work closely with executive leadership in a growing international company.
• Exposure to a broad range of legal, corporate, and business functions.
• Collaborative, professional environment that values initiative and integrity.