What are the responsibilities and job description for the Front Desk Receptionist and Administrative Assistant position at Caramia Wellness & Nutrition?
Front Office Staff
Caramia Wellness is seeking an outgoing, organized, and proactive individual to run our front office operations. This is a multifaceted role ideal for someone who enjoys connecting with people and thrives in a dynamic position. As the first point of contact for our clients, the front desk sets the tone for a welcoming, professional, and positive experience.
To Apply: Please contact Cara Joseph at cjoseph@caramiawellness.com for more information.
Hours per Week: 19
- Tuesday: 11:00 PM – 6:00 PM
- Thursday: 8:00 AM – 2:00 PM
- Saturday: 7:30 AM – 1:30 PM
Rate: $20-22/hour
Job Responsibilities
Client Management
- Serve as the first point of contact for all clients with professionalism and warmth.
- Manage scheduling, payments, and phone communications.
- Call clients to confirm appointments, address billing inquiries, and answer questions.
- Reach out to potential new clients to schedule discovery visits.
- Review and explain intake paperwork and forms with clients.
Technology & Platforms
- Good typing skills and familiar with using a desktop computer screen.
- Computer savvy and comfortable using applications for functions such as payments, scheduling and invoicing.
Client Education
- Explain tests, treatments, waivers, and contracts clearly and confidently.
Administrative Tasks
- Manage client charts, filing, reports, and data entry.
- Write handwritten thank-you notes to clients and professional contacts (legible handwriting required).
Problem Solving & Communication
- Take ownership of front office operations and handle challenges proactively.
- Communicate clearly, assertively, and professionally with clients and team members.
- Communicate issues as needed, providing solution-oriented input.
Office Upkeep
- Perform light cleaning duties including dishes, dusting, wiping surfaces, emptying trash, and vacuuming.
Ideal Candidate
- Personable, positive, and reliable.
- Detail-oriented with excellent organizational and multitasking skills.
- Strong communicator with a customer-service mindset.
- Interested in nutrition, holistic health, and helping others feel their best.
*Please include in your application code: really 2025
Job Type: Part-time
Pay: $20.00 - $22.00 per hour
Application Question(s):
- This job does not have benefits and we are closed 5 weeks per year unpaid for vacation time (1 week per quarter and 2 weeks at the end of the year). Please confirm you understand this stipulation.
Work Location: In person
Salary : $20 - $22