Accounting Clerk II

Position Summary

The Accounting Clerk II is responsible for supporting day-to-day accounting operations, including accounts payable, accounts receivable, billing coordination, reconciliations, and month-end close support. This role plays a critical part in maintaining accurate financial records, ensuring timely invoicing and payments, and supporting compliance-related activities.

This position works closely with internal teams and external partners to ensure accounting processes are accurate, organized, and completed on schedule. The ideal candidate is detail-oriented, dependable, and comfortable working with accounting systems in a fast-paced environment.

Key Responsibilities

Accounts Payable (A/P)

• Process and track vendor invoices and payments with accuracy and timeliness
• Maintain vendor records and manage billing inquiries or discrepancies
• Support monthly A/P close activities

Accounts Receivable (A/R) & Billing

• Generate and send client invoices based on approved time and expense data
• Track incoming payments and follow up on outstanding balances
• Reconcile customer accounts and resolve billing discrepancies
• Coordinate billing schedules and ensure timely invoice delivery

Timesheet & Billing Support

• Review and validate employee timesheets for accuracy and compliance
• Support billing processes using internal systems, including time and expense platforms

Reconciliations & Data Management

• Perform monthly bank and company credit card reconciliations
• Ensure proper categorization and documentation of transactions
• Maintain accurate data in accounting and time-tracking systems and ensure correct system integrations

Month-End & Compliance Support

• Prepare and submit journal entries and accruals as part of month-end close
• Assist with audit preparation by organizing documentation and responding to requests
• Support year-end activities, including 1099 preparation

Tax & Entity Filings

• Assist with state sales tax filings (Nebraska, California, Utah)
• Support withholding and unemployment tax registrations and filings in coordination with payroll providers
• File annual entity reports to maintain good standing

General

• Maintain organized and audit-ready financial records
• Perform other accounting-related duties as assigned based on business needs

Qualifications

• Associate degree in Accounting, Finance, or related field (or equivalent experience)
• 1–3 years of accounting or bookkeeping experience
• Experience with A/P, A/R, reconciliations, and accounting systems
• Familiarity with QuickBooks and Excel; experience with time/billing systems is a plus
• Strong attention to detail and organizational skills
• Ability to manage deadlines and work independently with moderate supervision