What are the responsibilities and job description for the Business Office Specialist position at Capitol Lakes?
Overview
Capitol Lakes is proud to be Madison’s premier not-for-profit life plan community. Located in the heart of downtown, life here puts residents in the midst of a lively college town with a wealth of cultural attractions to enjoy. Our campus offers residents delicious dining and a continuum of healthcare including Assisted Living, Memory Care and Skilled Nursing. We are currently seeking an experienced and compassionate Business Office Specialist. Apply today and learn why Capitol Lakes has consistently been ranked as one of Madison’s top senior living communities!
What You’ll Be Doing
You will oversee the daily activities of the Business Office related to Accounts Payable (AP), Accounts Receivable (AR), Cash Receipts (CM) and Payroll (PR) as well as provide assistance to the Executive Director and Department Directors in coordination with the central office accounting team.
Schedule: M-F 8am - 4:30pm
How You'll Do It
Capitol Lakes is proud to be Madison’s premier not-for-profit life plan community. Located in the heart of downtown, life here puts residents in the midst of a lively college town with a wealth of cultural attractions to enjoy. Our campus offers residents delicious dining and a continuum of healthcare including Assisted Living, Memory Care and Skilled Nursing. We are currently seeking an experienced and compassionate Business Office Specialist. Apply today and learn why Capitol Lakes has consistently been ranked as one of Madison’s top senior living communities!
What You’ll Be Doing
You will oversee the daily activities of the Business Office related to Accounts Payable (AP), Accounts Receivable (AR), Cash Receipts (CM) and Payroll (PR) as well as provide assistance to the Executive Director and Department Directors in coordination with the central office accounting team.
Schedule: M-F 8am - 4:30pm
How You'll Do It
- Champion Pacific Retirement Services (PRS) culture by ingraining our Mission (“Empower people to lead meaningful lives as they age.”), Vision (“Shaping a future where aging is embraced as an opportunity to thrive.”) and Core Values (“We Speak Up, We Step Up, We Lift Up, We Team Up”) into all aspects of your role.
- Accounts Payable: Receive, process, and enter all invoices, assigning the correct Cost Center and Spend Category for approval; review vendor statements and handle inquiries; and review invoices for possible resident charges.
- Accounts Receivable: Handle sensitive billing issues with residents/representatives, complete resident statement processing, and make collection attempts.
- Cash Management: Distribute and balance petty cash daily, balance the daily cashier log and deposits at least every five days, and submit deposit reports for posting.
- Miscellaneous/Reporting: Maintain monthly collection notes on AR accounts over 60 days, schedule monthly AR review calls, promote operational efficiency in accordance with generally accepted accounting principles, and provide information for audits.
- Minimum of 1 year’s experience in full circle accounting, accounts payable. or business office administration preferred.
- General understanding of internal control procedures, accounting principles and best practices, effective oral and written communication skills.
- Computer skills, including proficiency in Microsoft Office programs, accounting software and other relevant business applications
- 90% Subsidized Medical/Dental/Vision with HSA or FSA options
- Group life insurance
- Generous PTO (paid time off) plan
- 401k with employer match
- Employer-contributed retirement plan
- Free on-site meals
- Educational Reimbursement program
- Access to on-site fitness center w/pool
- Free Employee Wellness classes
- Employer paid Life Assistance Program
- Discounted downtown parking or bus passes
- Employee Referral Bonus Program
- PayActiv (early wage access)