HR Coordinator

Job Summary

The Human Resources Coordinator supports the human resources functions within our Skilled Nursing Facility (SNF). This position involves assisting with various HR activities, managing personnel records, coordinating recruitment, and hiring processes, and promoting a positive and inclusive work environment for employees.

Key Responsibilities

1. Assist in the recruitment and selection process, including posting job vacancies, screening resumes, conducting initial interviews, and coordinating interviews with hiring managers.
2. Prepare offer letters and employment contracts for new hires, ensuring compliance with facility policies and state/federal regulations.
3. Facilitate new employee onboarding and orientation, providing necessary paperwork, explaining policies and procedures, and conducting benefit enrollment sessions.
4. Maintain accurate and up-to-date employee records, including personnel files, attendance records, training documentation, and performance evaluations.
5. Process employee status changes, such as promotions, transfers, and terminations, ensuring accurate and timely updates in HR systems and relevant documents.
6. Assist with benefits administration, including enrollment, changes, and inquiries related to health insurance, retirement plans, and other employee benefits.
7. Support the employee performance management process by assisting with performance appraisals, goal setting, and documentation of performance-related matters.
8. Coordinate employee training and development programs, including scheduling sessions, tracking attendance, and maintaining training records.
9. Assist with employee relations matters, including conflict resolution, grievance procedures, and employee disciplinary actions, in accordance with facility policies and legal requirements.
10. Administer and track leaves of absence, such as FMLA, ADA, and other applicable state and federal regulations.
11. Maintain compliance with state and federal employment laws and regulations, including record-keeping requirements and reporting obligations.
12. Assist with coordinating employee recognition programs, events, and activities to foster a positive and engaged work culture.
13. Ensure adherence to facility policies and procedures by providing guidance and clarification to employees on HR-related matters.
14. Conduct exit interviews and process employee separations, ensuring necessary paperwork and offboarding procedures are completed.
15. Maintain confidentiality and handle sensitive employee information with discretion and professionalism.

Qualifications and Skills

• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred. An equivalent combination of education and experience may be considered.
• Previous experience in a human resources role, preferably in a healthcare or long-term care setting, is preferred.
• Knowledge of state and federal employment laws and regulations, including FMLA, ADA, EEO, and other relevant legislation.
• Familiarity with HR systems and proficiency in using MS Office applications.
• Excellent organizational and time management skills to handle multiple tasks and meet deadlines.
• Strong attention to detail and accuracy in record-keeping and documentation.
• Effective communication and interpersonal skills to interact with employees at all levels of the organization.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Understanding of basic HR principles, practices, and policies.
• Problem-solving and decision-making abilities to address employee-related issues and concerns.
• Ability to work independently and as part of a team, demonstrating initiative and accountability.
• Excellent written and verbal communication skills.

Working Conditions

• Works in office area(s), warehouse, pharmacy, and some positions work in a long-term care environment (i.e. nursing home, drug rooms, nurses’ stations resident rooms, etc.).
• Moves intermittently during working hours.
• Is subject to frequent interruptions.
• Is involved with customers, and customer representatives, family members, residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.
• Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.
• Communicate with the designated facility staff, nursing personnel, residents, or family members.
• Works beyond normal working hours and on weekends and holidays when necessary.
• Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
• Is involved in community/civic health matters/projects as appropriate.
• Attends and participates in continuing educational programs.
• Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS, COVID-19, and Hepatitis B viruses.
• May be subject to the handling of and exposure to hazardous chemicals.

Specific Requirements

• Must be a supportive team member, contribute to and be an example of teamwork and team concept.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with customers, personnel, residents, family members, visitors, government agencies/personnel, and the general public.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.

Physical and Sensory Requirements (with or without reasonable accommodation) (With or Without the Aid of Mechanical Devices)

• Must be able to move intermittently throughout the workday.
•  Must be able to read, speak, and understandably write the English language.
• Must be able to cope with the mental and emotional stress of the position.
• Must function independently, and have flexibility, personal integrity, and the ability to work effectively with customers, residents, personnel, and support agencies.
• Must meet the general health requirements set forth by the policies of this company, which include a medical and physical examination if the position requires.
• Must be able to push, pull, move, and/or lift a minimum of 50 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.

All Other Duties as Assigned.
I understand this job description and its requirements; I understand that this is not an exclusive list of the job functions and that I am expected to complete all duties as assigned; I understand the job functions may be altered by management without notice and that I am an at-will employee.