Business Office Manager

Job Summary

The Comptroller is a key financial leadership role responsible for overseeing and managing the financial operations of our Skilled Nursing Facility. This includes budgeting, financial reporting, compliance, and strategic financial planning to ensure the facility's fiscal health and sustainability.

Key Responsibilities:

1. Financial Planning and Analysis:
   • Develop and implement financial plans, budgets, and forecasts in collaboration with senior management.
   • Analyze financial data, trends, and performance to provide insights for decision-making.
2. Budget Management:
   • Lead the annual budgeting process, working closely with department heads to establish realistic and effective budgets.
   • Monitor budget performance and variance analysis, making recommendations for adjustments as needed.
3. Financial Reporting:
   • Prepare accurate and timely financial reports, statements, and analyses for internal and external stakeholders.
   • Ensure compliance with accounting principles and reporting standards.
4. Cash Flow Management:
   • Manage cash flow, including monitoring daily cash balances, overseeing payables and receivables, and optimizing working capital.
   • Implement effective cash management strategies.
5. Financial Compliance:
   • Ensure compliance with regulatory requirements, accounting standards, and internal policies.
   • Collaborate with auditors during financial audits and implement audit recommendations.
6. Cost Control and Efficiency:
   • Identify opportunities for cost savings and efficiency improvements.
   • Implement measures to control costs without compromising the quality of services.
7. Financial Systems and Technology:
   • Oversee the implementation and maintenance of financial systems and technology.
   • Stay informed about advancements in financial technology that could benefit the facility.
8. Contract and Vendor Management:
   • Review and negotiate contracts with vendors and service providers.
   • Ensure cost-effective vendor relationships and compliance with contract terms.
9. Financial Leadership:
   • Provide leadership and guidance to the finance team, ensuring a high level of performance and professionalism.
   • Collaborate with other department heads to align financial strategies with overall organizational goals.
10. Strategic Financial Planning:
    • Contribute to the development and execution of the facility's long-term financial strategy.
    • Provide financial insights and recommendations to support strategic decision-making.

Qualifications:

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience in a financial leadership role, preferably in healthcare or long-term care.

• In-depth knowledge of financial principles, accounting standards, and regulatory requirements.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in financial management software and Microsoft Excel.
• Leadership and team management abilities.

Working Conditions

• Works in office area(s), warehouse, pharmacy, and some positions work in a long-term care environment (i.e. nursing home, drug rooms, nurses’ stations resident rooms, etc.).
• Moves intermittently during working hours.
• Is subject to frequent interruptions.
• Is involved with customers, and customer representatives, family members, residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.
• Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.
• Communicate with the designated facility staff, nursing personnel, residents, or family members.
• Works beyond normal working hours and on weekends and holidays when necessary.
• Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
• Is involved in community/civic health matters/projects as appropriate.
• Attends and participates in continuing educational programs.
• Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS, COVID-19, and Hepatitis B viruses.
• May be subject to the handling of and exposure to hazardous chemicals.

Specific Requirements

• Must be a supportive team member, contribute to and be an example of teamwork and team concept.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with customers, personnel, residents, family members, visitors, government agencies/personnel, and the general public.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.

Physical and Sensory Requirements (with or without reasonable accommodation) (With or Without the Aid of Mechanical Devices)

• Must be able to move intermittently throughout the workday.
•  Must be able to read, speak, and understandably write the English language.
• Must be able to cope with the mental and emotional stress of the position.
• Must function independently, and have flexibility, personal integrity, and the ability to work effectively with customers, residents, personnel, and support agencies.
• Must meet the general health requirements set forth by the policies of this company, which include a medical and physical examination if the position requires.
• Must be able to push, pull, move, and/or lift a minimum of 50 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.

All Other Duties as Assigned.
I understand this job description and its requirements; I understand that this is not an exclusive list of the job functions and that I am expected to complete all duties as assigned; I understand the job functions may be altered by management without notice and that I am an at-will employee.