Accounting Assistant

Company Description

Capital Security Inc. is a group of security professionals who strive to meet their customer's requirements with the utmost integrity while delivering the most innovative technological solutions available on the market. Our certified network contractors and technicians are trained to provide the best possible service to our customers in a timely and efficient manner. We take pride in delivering exactly what our customers need, when they need it.

Role Description

We’re looking for a detail-oriented and proactive Accounting Support Specialist to join our team. In this role, you’ll be responsible for managing various accounting tasks using QuickBooks Desktop and ConnectWise PSA software. Your duties will include managing the Accounting Inbox, handling customer inquiries, overseeing accounts receivable, facilitating product deliveries, performing reporting and reconciliations, and supporting different departments as needed.

Depending on the individual’s experience and level of autonomy, this part-time role can be performed at the applicant’s convenience, providing flexibility while ensuring departmental efficiency. Ideal for those available between 9 am and 3 pm, with an estimated minimum workload of 20 hours per week for the time being.

Duties

Manage the Accounting Inbox:

• Transition to handling the Accounting Inbox, ensuring timely and accurate management of incoming emails.
• Forward emails that fall outside your responsibilities to the appropriate personnel based on management guidance to promptly resolve them.

Handle Customer Inquiries:

• Serve as the primary point of contact for customer inquiries, exuding professionalism and confidence in all communications.
• Prioritize customer satisfaction and trust by effectively managing customer calls and queries.

Accounts Receivable:

• Continuously progress with all accounts receivable duties, maintaining a high level of accuracy and timeliness in AR tasks.
• Contribute to the overall efficiency of the accounting department by diligently managing receivables.

Deliveries:

• Proactively receive products to support ongoing projects and services.
• Ensure that all accounting and operations processes related to product reception are handled accurately and efficiently.

Reporting and Reconciliations:

• Assist with accounting tasks by running reports and performing reconciliations.
• Provide accurate and timely reports that support the maintenance of financial integrity within the organization.

Special Projects:

• Complete assigned special projects and tasks as requested, ensuring timely execution while meeting quality standards.
• Assist Service, Sales, and Projects Teams as needed, collaborating effectively to contribute to the organization’s overall success and cohesion.

Qualifications

• Previous experience in an accounting or administrative role is mandatory.
• Bachelor's degree in Accounting, Finance, or a related field preferred.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite and QuickBooks (Desktop) software.
• Ability to work collaboratively in a team environment.

Salary

Compensation will reflect your unique experience, qualifications, and the value you bring to our team. We recognize and reward top talent and are committed to offering a competitive salary that aligns with the expertise required for this role. Your contributions will not only be acknowledged but celebrated, as we strive to attract and retain the best professionals in the industry. We understand that exceptional talent deserves exceptional rewards, and we look forward to discussing how we can align our compensation with your career achievements and aspirations.

Success Criteria

• Timely and accurate handling of the Accounting Inbox.
• High customer satisfaction ratings through effective inquiry management.
• Consistent accuracy and timeliness in accounts receivable tasks.
• Efficient processing of product deliveries.
• Reliable reporting and reconciliation outputs.
• Successful completion of special projects and tasks.
• Effective collaboration with various teams to enhance departmental performance.

If you are a motivated individual with a passion for accounting and customer service, we encourage you to apply for this exciting opportunity! Please reach out to us at careers@capitalsecurity.com. We can’t wait to connect with you!

Job Type: Part-time

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off

Application Question(s):

• Are you willing to accept a position that offers 30 hours per week?

Experience:

• QuickBooks Desktop: 1 year (Required)
• Accounting: 3 years (Preferred)