Office Clerk

About Capital Preparatory SchoolsCapital Preparatory Schools is a charter school management organization operating a network of educational communities. Our mission is to build a path where there was none. From its inception, the Capital Prep community—our scholars, parents, faculty, and staff—have come together to create a compelling and meaningful educational experience. The Capital Preparatory Schools has four school locations: one in Harlem, one in the Bronx, New York, and two locations in Bridgeport, Connecticut providing students in grades K–12 with a year-round, college-preparatory education that encourages students to become scholars and agents of change. Capital Preparatory Schools believes that all children, when given the right conditions and environment, will succeed and excel in their academic and social-emotional growth. This is achieved by blending elements of academic models that successfully support students from historically disadvantaged populations, with innovative approaches that get 100% of our graduates accepted to four-year colleges.Focusing on the key attributes of leaders, our learner expectations are designed to develop students who are:Collaborators;Problem Solvers; Researchers;Empathetic Citizens;Pillars of KnowledgeWith the support of the Capital Preparatory team of skilled and compassionate educators, students realize their academic abilities, advocate for social justice and fulfill their civic responsibilities. As leaders of social justice, we expect our students to use their education to improve the lives of others. The position reports to the Director of Operations and both Upper and Lower schools Principals.Capital Preparatory Schools is committed to teaching and learning that promotes the success of every student by:Creating a safe and enjoyable educational environment that encompasses our social justice model and that ensures every graduate moves on to attend college;Providing individualized instruction and enrichment opportunities for students to ensure that gifted students are challenged and struggling students are supported; Hiring and growing quality teachers and leaders and empowering them to use their craft to inspire students to achieve at the highest levels.Office Clerk responsibilities include, but are not limited to:Main Office/AdministrativeGreet all visitors and control access to the school.Serve as gatekeeper to address questions and minimize interruptions of the school administration and instructional teams.Set the tone for the school's warm and professional culture.Answer phone calls, direct calls, take messages, place outgoing calls, make public address announcements, and send robocalls.Ensure the school's main office environment is at all times clean, neat, organized, and orderly.Ensure scholars leave only with authorized parents or guardians.Ensure memos, notices, and other school-specific documents are delivered, collected from classrooms, and processed daily.Occasionally assist the school nurse with the handling of sick scholars.Record and track uniform violations.Student Records and DatabaseCollect and maintain forms and other records, secure missing forms, and ensure the confidentiality of all scholar records.Using the SIS and other systems (PowerSchool, SchoolMint, state systems) to maintain and update all scholar contact/demographic information.Student AttendanceSupport to reconcile scholar attendance daily in the school's student information system (SIS).Support the production of accurate and timely student attendance reports.Process late scholar arrivals and follow up with families of absent scholars.OtherAssist with other operations projects, as needed.Ensure the safety of students under one’s supervision.Assist with non-instructional supervision of students, as needed, such as hallway monitoring, lunch duty, or supervision of extracurricular activities.Assist in moving students to proper locations during fire drills, and sports or arts programs.Promptly submit required paperwork.The position will be split between the Lower and Upper schools.Qualifications:Associate’s degree preferred2 years working experience in a customer service or admissions fieldProficiency in Microsoft Word, Excel, and Google SuiteExcellent verbal and written communication skillsAbility to organize and prioritize workStrong attention to detailCompensation: The salary for this position is competitive and commensurate with experience. Capital Preparatory Schools offers a comprehensive benefits package. This is an in person, full-year, full-time, vacation-eligible, non-exempt position. Capital Preparatory Schools is an equal opportunity employer.