Payroll Specialist

The Payroll Specialist at CAPITAL MANOR INC is responsible for ensuring accurate and timely processing of payroll for all employees. This role involves maintaining payroll records, managing payroll taxes and deductions, and ensuring compliance with relevant regulations. The Payroll Specialist plays a critical role in supporting the financial operations of the company by ensuring that employees are compensated correctly and on time.

PRINCIPLE DUTIES:

Essential Job Duties:

• Assist in implementing the day-to-day policies and procedures governing the payroll function.
• Maintain payroll to include maintenance of employee records, processing timecards, pay checks, computation of federal and state specific taxes, miscellaneous deductions, etc.
• Assume the administrative authority, responsibility and accountability necessary for performing the duties of Payroll Specialist.
• Maintain strong attention to detail and be able to work independently.

Other Duties:

• Run necessary reports.  Maintain backup and support documents as it relates to the payroll function.
• Assist employees in obtaining information concerning payroll and benefits.
• Maintains ledgers and files in an orderly fashion.
• Maintains computer files.
• Files paperwork.
• Attends in-service training and education sessions, as assigned.
• Performs specific work duties and responsibilities as assigned by supervisor.
• Create routine reports and correspondence.
• Perform other related duties as assigned.

HOSPITALITY FOCUS: 

Capital Manor fully embraces a culture of hospitality.  To that end, we include the following hospitality promises as a guide for our interpersonal interactions with residents, co-workers, and guests:

1.  We greet residents, employees and guests warmly, by name and with a smile.
2. We treat everyone with courteous respect.
3. We strive to anticipate resident, employee and guest needs and act accordingly.
4. We listen and respond enthusiastically in a timely manner.
5. We hold ourselves and one another accountable.
6. We embrace and value our differences.
7. We make residents, employees and guests feel important.
8. We ask “Is there anything else I can do for you?”
9. We maintain high levels of professionalism, both in conduct and appearance, at all times.
10. We pay attention to details.

QUALIFICATIONS:

1. High School diploma or equivalent.
2. Knowledge of accounting and office applications is preferred but will train.
3. Two (2) year college degree in accounting/bookkeeping or equivalent business school course work is preferred.
4. Data entry or personal computer experience required.
5. Obtain certification as an “Authorized Provider Designee” to assist in new employee screening.
6. Ability to make independent decisions when necessary
7. Work independently
8. Strong communication skills
9. Create routine reports and correspondence

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Must be able to sit at a desk for up to six hours per day; must be able to stoop, bend, stretch, and squat to access files and various documentation; must be able to lift up to 20 pounds frequently.  Subject to frequent interruptions and distractions.  May be subject to hostile and emotionally upset employees, residents, family members, visitors, etc.   Must be able to cope with the mental and emotional stress of the job.  May be exposed to infectious waste, diseases, conditions, etc., including potential exposure to the AIDS & Hepatitis B viruses.