What are the responsibilities and job description for the Administrative Coordinator I position at Capital Lumber Company?
Join the Oxnard Branch as an Administrative Coordinator where you will perform broad administrative and provide staff support for the organization.
Knowledge, Skills, & Abilities
The focus of this job is on producing high quality, detailed work based on established standards, guidelines and procedures
- Acquires and maintains a working knowledge of all administrative and/or operations positions to assist as needed.
- Run and review daily and weekly reports associated with responsibilities. This may include Accounts Receivable Aging, G/L trial balances, Sales Analysis reports, and Inventory usage and value reports.
- Receives lumber into inventory entering all associated costs including freight and milling crosschecking with Purchase Order.
- Make adjustments to inventory as necessary for milling and cycle counts.
- Enters inventory movement including purchase/sales orders and Vendor Debit/Credit memos in computer program as required.
- Check vendor invoices for accuracy and code for payment.
- Researches inventory issues.
- Maintain various reconciliations related to general ledger accounts, inventory clearing, and accounts receivable.
- Process all billing and invoicing to customers as required.
- May coordinate operations paperwork flow, insuring procedures and policies are followed.
- May certify current information for sub-haulers and outside service providers.
- May update price books/program reports
- Maintains communication with appropriate Managers to insure work quality and volume expectations are met.
- May provide for retrieval and archival storage of Company files and records.
- Assists in researching and facilitating development opportunities for self and team.
- Assists with safety programs, inspections, training, and reports and may participate in the Safety Committee Meetings.
- Orders and maintains supplies as needed for all departments.
- Perform other work related duties as assigned by supervisor and be flexible and adaptable to changes that will occur during the course of employment.
Education / Experience and Skills
- Associates Degree in related field or equivalent education or experience.
- Good working knowledge of PC software programs such as Microsoft Word, Excel and PowerPoint.
- Ability to model the Capital Values and to provide innovative solutions.
- Ability to produce high quality and accurate work.
- High attention to detail and comfortable with repetitive routines.
Abilities
- Must be able to lift, carry, push, or pull up to 5 pounds 5% or less of the workday.
- Must be able stoop, kneel, crouch, or crawl 5% or less of the workday.
- Must be able to sit and walk or otherwise move around for prolonged periods of time throughout the workday.
- Must be able to use a keyboard and do manual tasks for prolonged periods of time throughout the workday.
Work Environment
- Work is performed indoors in a climate controlled environment.
Our Benefits
We are in the people business, we just happen to sell lumber... so you can have GREAT BENEFITS!
- Paid Time Off (Sick, Vacation, Volunteer Time Off)
- 9 Paid Holidays
- Medical, Dental, and Vision Insurance
- TeleDoc
- Best Doctors
- Company Paid Life and Disability Insurance
- Pet Insurance
- 401(k) Plan with Match Percentage
- Employee Assistance Program
- Hearing Services
- Tuition Reimbursement
- Smart Dollar
- Wellness Program through Vitality with program completion incentive towards medical premium