What are the responsibilities and job description for the Accounting Support Representative position at Capital Area Intermediate Unit?
Salary: $42,640 - $53,300 (depending on experience)
Schedule: Monday - Friday, 7.5 hours/day, 260 days/year
Job Goal: To provide support in all aspects of contracting process, accounts payable, and account receivable functions in a timely and accurate manner.
Performance Responsibilities
Schedule: Monday - Friday, 7.5 hours/day, 260 days/year
Job Goal: To provide support in all aspects of contracting process, accounts payable, and account receivable functions in a timely and accurate manner.
Performance Responsibilities
- Provide contract administrative support to the Director of Business and Operations, including preparing and processing contracts, agreements, and leases to ensure they meet CAIU standards and requirements.
- Act as the primary contact for all contracting services and needs including independent contractors and staffing agencies; assist supervisors and staff in updating contracts and leases on an ongoing basis.
- Ensure all contracts are properly executed and maintained in the contracting software; prepare the monthly contracting Board report.
- Act as the day to day contact and primary administrator of CAIU contracting database(s) and software; update and troubleshoot as necessary.
- Assist the Director of Business and Operations in establishing contracting processes, procedures, and workflow; provide advice and feedback as requested.
- Maintain Certificates of Insurance (COIs) for outside vendors and employees who are required to provide proof of insurance; maintain background clearances and the like for independent contractors and volunteers.
- Process invoices for payment (A/P); code and enter invoices into the general ledger; generate and mail invoices; record applicable journal entries (A/R).
- Maintain an accurate record of payments, verify deposits, process credit card payments, maintain outstanding check list, and perform corresponding filing.
- Complete the scanning and posting of A/P documents and AR invoices into the online document filing system.
- Code and enter data for payment in relation to travel expenses, conference registration, credit card statements, and contractor transportation, ensuring accuracy and compliance with board policy.
- Handles all requests for CAIU W9 and tax exempt documents.
- Handles updating CAIU Intranet for business.
- Collect P Card statement and backup and reviews for accuracy. Follows up and collects on tax due to CAIU.
- Maintain working integration with PNC for positive pay implementation.
- Prepare and maintain college credit reimbursement forms ensuring accuracy, verify approval, codes, and amounts.
- Participate as a member of any cross-functional team as requested.
- Attend professional development and trainings in order to remain abreast and current with best practices and all contracting requirements under the PA School Code and state and federal law.
- Assume any other responsibilities as assigned by the Assistant Business Manager, Director of Business and Operations or his/her designee.
- Assume any other responsibilities as assigned by the Executive Director or his/her designee.
Salary : $42,640 - $53,300