Personal Assistant

Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to executives and management teams. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency in various office management tools. This role offers an exciting opportunity to contribute to the smooth operation of our organization by managing schedules, coordinating projects, and handling a variety of administrative tasks with professionalism and efficiency.

Responsibilities

• Manage and maintain executive calendars, including scheduling appointments, meetings, and events using Microsoft Outlook Calendar.
• Provide executive administrative support such as drafting correspondence, proofreading documents, and transcribing audio recordings.
• Coordinate projects and assist with event planning to ensure timely execution of company initiatives.
• Handle phone etiquette for multi-line phone systems and serve as the first point of contact at the front desk, delivering excellent customer service.
• Perform data entry, filing, and general clerical tasks to maintain organized records and office files.
• Utilize Office management software including Microsoft Office Suite, QuickBooks, and DocuSign for various administrative functions.
• Assist with bookkeeping tasks such as invoicing, expense tracking, and basic accounting procedures.
• Support office management activities including supply ordering, organization of office space, and managing office equipment.
• Ensure effective communication across departments through project coordination and timely updates.

Qualifications

• Proven experience as a Personal Assistant or in an administrative support role with relevant office experience.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Excellent typing skills along with proficiency in Microsoft Office (Word, Excel, PowerPoint), and data entry tools.
• Familiarity with QuickBooks, Microsoft Outlook Calendar, DocuSign, and multi-line phone systems is preferred.
• Exceptional communication skills with professional phone etiquette and customer service experience.
• Ability to handle confidential information discreetly and maintain a high level of professionalism.
• Experience in event planning, project coordination, bookkeeping, proofreading, transcription, and office management is highly desirable.
• Demonstrated ability to prioritize tasks effectively while managing multiple responsibilities simultaneously. This position is ideal for a detail-oriented individual who thrives in an organized environment and enjoys supporting executive functions through efficient administrative practices.

Job Type: Part-time

Expected hours: No less than 15 per week

Work Location: In person