Secretary II, Program Support Assistant

Cape Fox Federal Integrators (CFFI) Secretary II is seeking an experienced Secretary II to provide administrative support for processing, maintaining, and recording routine, recurring operations for the Army Traffic Safety Training Program (ATSTP). The Secretary II ensures training policies and procedures are updated with applicable rules, standards and S.O.P.’s. The Secretary II processes and maintains records for all correspondence between ATSTP, the Motorcycle Safety Foundation, CFSS and other industry partners. The Secretary II is responsible for submitting, maintaining and monitoring personnel records, financial invoices and expense reports needed or directed by the ATSTP Program Manager and will monitor all ATSTP reports, ensuring timely and accurate submission to appropriate offices and agencies.

The total hourly pay for this non-exempt position ($28.55 per hour for up to 40 hours per week) is comprised of a base hourly rate of $ 23.51 plus $5.04 per hour Health & Welfare (H&W) for up to 40 hours per week as required by the Service Contract Labor Standards (SCLS) regulations.

The above rate represents the company’s good faith and reasonable estimate of possible compensation at the time of posting. In addition, for eligible positions we offer a variety of benefits including specified holidays, paid sick and vacation leave, and 401K with company match. This job will be posted until filled or withdrawn.

Essential Functions and Responsibilities

Serves as the technical assistant on personnel and training actions and is highly knowledgeable resource for requests for personnel actions and fellowship appointments

Prepares personnel packages for appointments

Assists ATSTP Staff on technical or procedural aspects regarding training, career opportunities, personnel actions, property, travel, work requests and other administrative processes

Assists in collecting accurate data and providing summaries for use by ATSTP Staff in making decisions, for analysis, or for other executive use

Provides initial review of travel documents before submission to the Program Manager

Obtains policy updates from Ethics Office

Advises employees on policy regarding general administrative procedures; assists staff or instructs them on use of administrative systems, such as Administrative Database, Automated Timekeeping and more

Serves as travel coordinator for preparation of documents related to local, domestic, foreign and outside activity travel

Requirements include but may not be limited to:

Valid driver's license (civilian or military)

Ability to perform and monitor control issues and functions

In-depth knowledge of CFFI Policies and Procedures and Strategic Vision

Strong organizational abilities with an ability to develop and establish record and file keeping procedures

Possess effective negotiating and influencing skills to achieve effective and timely results while fostering a spirit of teamwork

Ability to compile and analyze data and prepare reports of basic to moderate complexity

Ability to operate general business machines such as personal computer, copier and fax

Demonstrated proficiency on all Microsoft Office applications as well as the ability to quickly learn and utilize various corporate or computer based applications as required

Ability to multi-task daily and project driven requirements

Education and/or Experience

High school diploma with 2-4 years of experience is required

Must have the authorization to work in the United States as defined by the Immigration Reform Act of 1986

Cape Fox Corporation, its subsidiaries and affiliates provide equal employment opportunities to all persons and prohibit employment decisions on the basis of race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation. Cape Fox Corporation, its subsidiaries and affiliates offer preference to Cape Fox Corporation shareholders, descendants and other Native Americans pursuant to Public Law 100-241.