What are the responsibilities and job description for the Grants Manager position at Cape Fear Community College?
Position Description
DEFINITION:
The purpose of this position is to coordinate all phases of grant development, submission, and reporting processes with faculty, staff, administration, and college departments; to research and identify potential grant sources consistent with the mission of the College; and to keep the administration, faculty and staff informed of these opportunities. The Grants Manager ensures the preparation of comprehensive, well-written, and effective grant proposals that support College goals, and will work directly with College faculty and staff, program directors, deans and executive team leaders as necessary. Additionally, this role ensures all required grant reporting is completed in collaboration with the appropriate department faculty, staff, director and/or dean.
As a Relationship Manager and a core member of CFCC Foundation’s fundraising team, this position requires the ability to think big, the consistent use of diplomacy and good judgment, as well as excellent writing and budgeting skills.
SUPERVISION RECEIVED AND EXERCISED:
- Receives supervision from the Executive Director of the Foundation.
- Exercises supervision over grant personnel.
Duties & Responsibilities (Essential Functions)
ESSENTIAL AND OTHER IMPORTANT FUNCTIONS STATEMENTS:
Essential and other important responsibilities and duties may include, but are not limited to, the following:
- Act as a relationship manager with outside funders - including trusts, endowments, foundations and federal partners - in effort to align their funding priorities with those of the college and CFCC Foundation.
- Prepare, write, and submit applications, serving as primary author of grant proposals.
- Identify potential funding sources for the college, and prepare and maintain a calendar of due dates for potential funding sources.
- Serve as primary contact for compliance and reporting requirements related to funded grants. Work with associated departments to ensure compliance requirements and reporting deadlines are met.
- Research, identify, and monitor sources of potential funding, including federal, state, local agencies, the North Carolina Community College System, corporations, private foundations, and public foundations.
- Serve as the Authorized Organization Representative for federal grants.
- Initiate cooperative efforts that bring teams of faculty, staff, administrators, and external partners together to develop funding proposals that address college mission and needs, and that respond to the interest of funding sources.
- Maintain files of grant proposals including grant agreements, award letters, submittals etc.
- Develop relationships with grantors at the local, state, and national level.
- Work in conjunction with appropriate College leadership to secure any required matching funds and/or in-kind contributions as related to external funding.
- Collect and disseminate information about funding opportunities to faculty and staff; and promote grant opportunities and the proposal development process.
- May be required to chaperone grant-related field trips with students.
General Expectations:
- Maintain strong working relationships with college administrators, faculty, staff and students that are of significance to the grant development function.
- Ability to work collaboratively as required and independently as required and maintain strong internal motivation.
- Strong attention to detail and the ability to manage multiple projects simultaneously.?
- Perform support work as assigned including special projects, special reports, responses to inquiries, etc.
- Serve on committees and provide administrative support when necessary
Qualifications
QUALIFICATIONS:
Skills/Abilities: Successful candidate must possess exceptional problem-solving, analytical, verbal, and written communication skills; have the ability to perform highly detail-oriented work with a critical degree of accuracy regarding data entry and analysis. Must practice good interpersonal and organizational skills, prioritize tasks, and perform multiple tasks simultaneously while adhering to deadlines; take responsibility, work well as a team member, while also working independently. Must be able to understand and follow directions and complex policies and procedures; review and analyze data problems and suggest changes to data entry procedures in order to minimize data reporting errors; and handle confidential data.
Knowledge of: Pertinent federal, state, and local laws, codes and regulations relating to grant-funded projects; Public and private funding and grant opportunities, including how to apply for, secure, and manage resources once received; Emerging trends in higher education and workforce development; Cultural diversity, ethnically represented groups, inclusiveness, and impacts associated with deliberations and decision-making.
Ability To:
- Establish and maintain cooperative working relationships with those contacted in the course of work
- Interpret and apply CFCC goals, objectives, policies, procedures, rules, and regulations
- Think critically to maintain accuracy in complex documentation, as well as identify inconsistencies and inaccuracies in systems and databases
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Maintain effective audio-visual discrimination and perception needed for:
- Making observations
- Reading and writing
- Communicating with others
- Operating assigned equipment
- Handling varied tasks simultaneously
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Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
- Standing or sitting for extended periods of time
- Operating assigned equipment
- Handling varied tasks simultaneously
- Bending, stooping, climbing, or lifting up to 50 pounds
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Maintain mental capacity, which allow the capability of:
- Making sound decisions
- Consistently maintaining accuracy
- Responding to questions
- Demonstrating intellectual capabilities
EXPERIENCE AND TRAINING GUIDELINES:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Minimum Education/Training:
- Bachelor's Degree or Associate’s Degree with requisite experience
Minimum Experience:
- Three to five years of successful grant development and grant management experience required or similar experience.
Preferred Education/Training, Experience, Skills:
- Experience in writing grants and conducting research preferably in a higher education environment, proficiency in both written and oral communication, good organizational and interpersonal skills.
- Experience with state and federal grant writing preferred.
- Work experience in higher education preferred.
- Experience working with databases (Raiser’s Edge, Sales Force, etc.)
- Experience with electronic submission of grants and grant software (Fluxx, Cybergrants, etc).
- Proficient in Microsoft Office
Supplemental Information
Special Instructions to Applicants:
This position REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS be submitted in addition to the application. Please have these documents ready to upload when applying.
Candidates are required to submit OFFICIAL TRANSCRIPTS for all degrees obtained prior to their first day of work or hire date. If highest level of education is High School diploma or equivalent, proof of completion is required.
Candidates who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Baccalaureate or Master's degree conferred by a regionally accredited college or university in the United States.
To claim veterans’ preference, all eligible persons shall submit a DD Form 214, Certificate of Release or Discharge from Active Duty, to Human Resources during the application process. Human Resources will verify eligibility.
STATEMENT OF NON-DISCRIMINATION
Cape Fear Community College, its faculty and staff, and the Board of Trustees are fully committed to the principles and practice of equal employment and educational opportunities. The College does not discriminate against applicants, students, or employees in any programs and activities provided on the basis of race, color, national origin, sex (including pregnancy and sexual orientation), gender (including gender identity and status as a transgender or transsexual individual), disability, religion, age, genetic information, veteran status or any other protected status as required by Title IX of the Educational Amendments of 1972, Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964 and any other applicable statutes and CFCC policies.