Controller for non-profit

POSITION SUMMARY:

This position supports the work of the Y, a leading non-profit charitable organization committed to strengthening community through youth development, healthy living and social responsibility. Under the general direction of the Chief Financial Officer, the Controller is responsible for the day-to-day financial operations of the organization including the supervision of accounts payable and accountant positions. The Controller is accountable to assist the CFO in improving overall financial health as well as maintaining full compliance with all the applicable regulations. The individual must be well-deserved in all aspects of financial management, ranging from managing all accounting functions, accounting policies and procedures, and ensuring preparation of complete and accurate financial statements and overseeing annual audit.

OUR CULTURE:

ESSENTIAL JOB FUNCTIONS

• Oversee monthly, quarterly, and annual financial close processes and reporting.

• Perform month-end and year-end closings, including to but not limited to bank reconciliation, balance sheet reconciliation, closing journal entries, and posting monthly accruals.

• Prepare and review accounting journal entries as needed to ensure completeness and accuracy of financial data.

• Oversee monthly account reconciliations across all systems, including banking, investments, accounts payables (Bill.com), payroll (UKG), membership and program systems and development (Daxko Operations).

• Prepare and analyze financial statements, management reports, and variance analyses.

• Coordinate bank deposits and report financial results on a regular basis to the CFO.

• Aides in coordination and supervision of operating cash flow management; including weekly AP payments.

• Support the CFO in preparation of Board and Finance Committee meetings, including monthly reports, forecasting and financial presentations

• Support the CFO in managing the annual budgeting process.

• Oversight of the accounting system (Daxko Accounting) configuration, administration, assigning new users, terminating old users, and creation of general ledger accounts.

• Provide guidance and recommendations to the Chief Financial Officer on issues that affect the Y-Cape Cod

• Ensure financial management of grants and timely submission of reports.

• Assist the CFO with the external audit processes and manage relationships with external auditors.

• Develop, implement, and continuously improve accounting processes, procedures and controls.

• Ensure that current accounting standards and legal requirements are met.

• Leads process improvement initiatives to enhance efficiency and accuracy.

• Support Chief Financial Officer with ad hoc reporting, including serving as ‘acting’ CFO upon the CFO’s absence, and other support requirements in the management of the Finance team, its operations and reporting to the Senior Management Team (SMT).

• Assist with the preparation of reports for all required governmental agencies and the Y-USA. Manage all transactions, files, and all necessary reports, ensure that all account reports and transactions are prepared on a timely basis.

• Manage and develop accounting staff and foster a collaborative and high-performance team environment.

• Special projects as assigned to support financial objectives.

The Job Functions listed above are intended to describe the nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed in such a position.

LEVEL OF RESPONSIBILITY AND ACCOUNTABILITY:

Leads multiple teams, manages complex projects, or provides tactical leadership to operations. This job has direct supervisory responsibility for staff with input into hiring, performance, and other employment decisions.

LEADERSHIP COMPETENCIES:

Communication & Influence: Listens and expresses self effectively and in a way that engages, inspires, and builds

commitment to the Y’s cause

Critical Thinking & Decision Making: Makes informed decisions based on logic, data, and sound judgment Fiscal Management: Manages the Y’s resources responsibly and sustains the Y’s nonprofit business model Program/Project Management: Ensures program or project goals are met and intended impact occurs

Education and Experience: Bachelor’s degree in accounting or equivalent, and five years of experience or more in a supervisory accounting role; knowledge of banks, banking systems, and cash management; knowledge of and expertise with computerized accounting systems; ability to develop and use spreadsheets and standard business software systems.

Certifications, Licensures, and Registrations: YMCA Multi-Team Leader certification preferred.

Other Requirements: Understanding of and experience in GAAP is required, and experience in a nonprofit environment is preferred.

PHYSICAL DEMANDS, MENTAL EFFORT, AND WORKING CONDITIONS:

The physical and mental effort demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: Administrative staff must be able to remain in a stationary position for several hours at a time and must be able to occasionally move about inside the office for meetings and to access files and office equipment. In addition, administrative staff must be able to travel to and traverse within multiple YMCA Cape Cod locations, including occasionally ascending and descending stairs. The employee frequently is required to sit and reach and must be able to move around the work environment. The employee must occasionally lift and/or move up to 10 pounds.

Mental Effort: Administrative staff are responsible for completing administrative work, requiring attention to detail and organizational skills. Administrative staff may be required to work under tight deadlines and may work more than 40 hours per week, which may cause fatigue and stress. While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.

Working Conditions: In general, administrative staff work in an office setting. However, administrative staff must also traverse to multiple locations across the YMCA Cape Cod as business needs arise as well as to meetings with Community Partners. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. The noise level in the work environment is usually moderate.