What are the responsibilities and job description for the Finance Manager position at Cape and Islands Veterans Outreach Center?
SUMMARY
The Finance Manager is a key management leader of the Cape and Islands Veterans Outreach Center (CIVOC). This position is responsible for overseeing all financial management functions, supervising the finance and accounting team, and supporting CIVOC’s mission by ensuring financial health, compliance, and effective resource allocation. The Finance Manager reports directly to the Executive Director and plays a lead role in implementing best practices and collaborating with organizational leadership.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Financial Management:
1. Oversee the overall Finance and accounting operations of the organization. Develop and implement accounting policies and procedures in accordance with generally accepted accounting principles (GAAP).
2. Ensure that appropriate and accurate financial books and records are maintained and that such books and records are closed in accordance with the established annual reporting schedule.
3. Prepare financial statements and reports, including budget preparation, monitoring, and forecasting.
a. Reporting to include monthly, Quarterly, and Annual Reports
b. Provide required reports to the Executive Director and assist in the work of the Board Finance Committee as scheduled.
4. Manage cash flow and ensure compliance with all financial regulations and debt covenants.
5. Coordinate external audits, conduct research on open questions or issues, and respond promptly to the external audit partner to ensure compliance. Keep the Executive Director informed of all such matters of significance.
6. Supervise and mentor accounting staff; stay current on the latest accounting trends, rules, and government regulations affecting non-profits.
7. Develop and document a system of Enterprise Risk Management
8. Report immediately to the Executive Director and Treasurer if a significant risk issue or internal control breach occurs. If possible, provide a solution or recommendations for any such issue.
PROFESSIONAL QUALIFICATIONS
- A Bachelor’s Degree in Accounting, Finance, or a related Field
- Five or more years of progressive non-profit accounting experience
- Transparent and high-integrity leadership
- Proficient with nonprofit accounting software (e.g., QuickBooks, Blackbaud) and Microsoft Excel; strong technical and analytical skills.
- Experience in budget management skills, including budget preparation, analysis, decision-making, and reporting.
- Unwavering commitment to quality programs and data-driven program evaluation
- Strong organizational abilities, including planning, delegating, program development, and task facilitation. Oversee payroll and benefits administration for organization staff.[1]
- Mentor, supervise, and develop finance and accounting team members; foster a culture of continuous learning and improvement.
- Ability to convey a vision of CIVOC’s strategic future to staff, board, volunteers, the community, and donors.
- Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills
- Ability to work effectively in collaboration with diverse groups of people.
- Passion, idealism, integrity, positive attitude, mission-driven, and self-directed
- Demonstrated ability to oversee and collaborate with staff.
- Strong public speaking ability
Working Environment and Other Requirements
· On-site role at the main office; consideration for hybrid or flexible work options may be given with Executive Director approval.
· Occasional weekends or evening hours required to participate in meetings and community events.
· Travel may be required for training, conferences, or donor engagement.
· Other duties as assigned, with or without accommodation.
Equal Opportunity
CIVOC is an Equal Opportunity Employer and is committed to creating a diverse environment. Veterans and candidates from underrepresented backgrounds are strongly encouraged to apply.